Project Assistant

Precision Plumbing•Matthews, NC

47d•Onsite

About The Position

Precision Plumbing is seeking a highly organized and detail-oriented Project Assistant to support our Project Management team. This role is critical to the successful execution of projects, providing administrative and operational support to the Vice President of Construction and Project Managers. The ideal candidate will have a strong background in construction administration, experience with industry-standard software, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
Experience with Procore and Bluebeam required
Strong knowledge of construction documents, including blueprints and fixture schedules
Strong organizational and time management skills
Excellent verbal and written communication skills
Professional phone presence and customer service mindset
Ability to multitask, prioritize, and work with minimal supervision
High level of integrity, professionalism, and attention to detail
Self-starter with a positive attitude and strong work ethic
Ability to perform under pressure and manage multiple deadlines
Maintain confidentiality of company and client information
High school diploma required
Minimum of 3 years of experience in an administrative role within the construction industry

Nice To Haves

associate or bachelor’s degree preferred
Current Notary Commission preferred or ability to obtain

Responsibilities

Answer and direct incoming calls while handling inquiries professionally
Provide administrative support to the Vice President of Construction
Support Project Managers with day-to-day project coordination
Develop and maintain strong relationships with General Contractors, vendors, and internal teams
Manage and maintain project documentation, job files, and digital records
Oversee Procore and ensure accurate project data and documentation
Maintain bid schedules and assist with project setup (job initialization)
File Notices to NC Lien Agent for applicable projects
Request and manage Certificates of Insurance for clients, subcontractors, and vendors
Compile and distribute safety documentation as needed
Maintain job folders in ShareFile and ensure documentation is organized and up to date
Print and manage construction drawings as required
Coordinate permitting with appropriate county/city agencies
Request, track, and organize submittits
Schedule inspections and track completion
Issue master agreements and work orders
Manage subcontractor database
Compile and distribute project close-out documentation
Assist with blueprint and fixture schedule review, including material takeoffs and ordering
Perform additional administrative and project-related duties as assigned