Project Assistant, Houston Endowment Grant (Temporary - Grant Funded)

Alvin College • Alvin College, TX

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About The Position

The Project Assistant provides administrative, fiscal, and operational support to the Houston Endowment Grant Project Director and project team. The role coordinates grant activities, maintains records and project timelines, monitors expenditures, supports reporting, and helps ensure compliance with grant and institutional requirements. This is a full-time, temporary, grant-funded position; continued employment depends on continued grant funding. The minimum salary is $29,087.03, with the offer commensurate with education and related experience.

The position may require travel to the main campus in Alvin and/or to offsite locations, including local high schools in Alvin, Danbury, Manvel, and Pearland, and Texas Department of Criminal Justice facilities in Richmond, Rosharon, or Lake Jackson. A criminal history and/or motor vehicle records check is required. Official transcripts and/or certifications must be provided within 30 days of hire. Academic credentials from non-U.S. accredited institutions must be evaluated for U.S. equivalency.

Requirements

• Associate degree in Business or Office Administration, Accounting, or a related field.
• Two years of progressively responsible administrative support experience.
• Experience maintaining budgets, financial records, purchasing documentation, or project records.
• Intermediate to advanced skill level with Microsoft Word, Excel, Outlook, and Teams.
• Proficiency in verbal and written communication for office work.
• Strong organizational skills, attention to detail, and solid electronic and physical recordkeeping abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and collaborate with faculty, staff, administrators, and external partners.
• Working knowledge of artificial intelligence tools and the ability to use them responsibly, ethically, and in compliance with organizational guidelines.
• Provide official transcripts and/or certifications within 30 days of hire.
• Academic credentials from non-U.S. accredited institutions must be evaluated for U.S. equivalency.
• Complete a criminal history and/or motor vehicle records check.

Nice To Haves

• Bachelor's degree in a related field.
• Experience supporting grant-funded projects in higher education, workforce development, or public-sector settings.
• Experience with project tracking systems, CRM platforms, or enterprise information systems.
• Knowledge of grant compliance, reporting requirements, and purchasing procedures.
• Bilingual in English and Spanish.

Responsibilities

• Provide administrative and operational support to the Project Director, including correspondence, scheduling, and coordination of grant activities.
• Maintain grant records, project timelines, deliverables, and documentation to support compliance with grant and institutional requirements.
• Monitor budgets, expenditures, purchasing, and payment records, and assist with financial reconciliation and reporting.
• Collect and organize project data, and assist with grant reports, evaluations, and compliance documentation.
• Coordinate meetings and communications with campus departments, advisory committees, and Houston Endowment, including agendas, minutes, and follow-up activities.
• Plan, coordinate, and participate in grant-funded events, trainings, employer engagement activities, and student support initiatives.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree