Project Assistant

Victor Energy•Nisku, AB

33d•Onsite

About The Position

As part of the Java Group, Victor Energy’s staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects. As our team grows and projects are beginning to take off, we are seeking a Project Assistant to provide support for our project execution team. The Project Assistant is responsible for providing support to enable delivery of assigned projects. This role is responsible to continuously communicate with and support team members in an administrative capacity. This is a full-time opportunity based on a 40-hour, 5 day work week, adjusted to meet project demands over weekends. This position is primarily office-based with occasional visits to construction site.

Requirements

Post secondary certificate or diploma related to business, construction or administration, or equivalent experience
2+ years’ experience in providing administrative support
Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment
Strong time management and documentation skills
Excellent interpersonal, oral, and written communication skills
Building and maintaining positive relationships with office and field staff
Dedicated team player who works well independently and as part of a team
Strong computer skills including working knowledge of the full Office 365 suite
Able to protect sensitive and proprietary information
Positive attitude, team player, and change agent

Nice To Haves

Experience in working in a construction office at site (preferred)
Experience working in the utility sector (preferred)

Responsibilities

Support the project team including internal and external parties at construction site and in the office
Use of approved systems in alignment with company expectations
Provide administrative support in various areas which include but are not limited to:
Suppliers – create and review purchase orders, invoices and backup
Timesheets – review of timesheets and submit for approval and payroll processing
Travel – book and coordinate all transportation and accommodation of personnel
Technology – coordinate with Employee Engagement, IT and Systems teams to support team and crew needs
Meeting support – book meetings, prepare agendas, document minutes, and distribute actions including follow-up
Project Document Control – perform project document control procedures as directed including, but not limited to, data entry, records filing, transmittals and related document distribution
Reporting – gather and summarize progress updates for internal and external audiences
General support for crew including expense reports, fuel cards etc.
General project support as required such as landowner communications, as well as client and third party communications as directed