Project Assistant
About The Position
The Project Assistant will support the Project Manager in maintaining project data, including schedules, budgets, and cash flow reports. This role involves monitoring project data, processing documents, assigning new OSRs, and ensuring project information screens are accurate and complete. The Project Assistant will also verify budget approval levels, identify and link capital funds, and manage project documentation by scanning and attaching relevant files. Additionally, this position will research and reclassify journal entries, maintain paper files according to retention standards, and process Task Orders, RFCs, and Change Orders, ensuring all required data, fund verifications, and signatures are obtained.
Requirements
- High school diploma or GED with four years experience required, or Associates Degree with two years experience, or Bachelor's Degree.
- Exposure to construction and/or design is preferred.
Responsibilities
- Assists the Project Manager in maintaining current data for project schedules, budget and cash flow reports.
- Monitors project data and processes project documents, assign new OSR's to appropriate teams.
- Confirms project information screen has complete and correct data summarizing the project scope, location, approvers, size, schedule, and budget.
- Processes and verify accuracy of budget approval levels.
- Identifies correct capital funds and links projects under $100K to those funds and communicate with FMG Reporting for project budgets over $100K.
- Scans and attaches project related documents to the project record.
- Researches journal and unallocated entries in projects and reclassifies to correct budget categories.
- Creates and maintains paper files for projects following department record retention standards.
- Processes Task Orders by ensuring required format/data, verification of committed funds, signature gathering, notification to vendors.
- Processes RFC(s) and Change Orders by ensuring required format/data, verification of committed funds, signature gathering, notification to vendors.
Benefits
- Comprehensive suite of Total Rewards
- Benefits and well-being programs
- Competitive compensation
- Generous retirement offerings
- Programs that invest in your career development
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
