Project Assistant (PCN 26N24012)

State of Alaska • Anchorage, AK

23h • Onsite

About The Position

The Project Assistant position is responsible for coordinating and implementation of ongoing program activities as they relate to hospital communications, program monitoring, policy, planning, Legislative Liaison, and Governing Body support. Active role in division-wide mission driven strategic planning process to ensure updates are occurring with each committee meeting. Monitoring milestone progress for each strategic goal throughout the year. Will play a key role in supporting the development and implementation of an intranet site using Sharepoint. Works closely with hospital leadership and cross-functional teams to design, build, and maintain an intuitive and user-friendly platform that facilitates information sharing, collaboration, and access to resources across API. The incumbent will be scheduling and attending the Governing Body meetings and sub-committee meetings; runs the electronics/computer presentations, prepare agendas, and gather documents to be covered during meetings. Works with the Commissioner's office to post public notice of Governing Body meetings and archives meeting minutes/packets.

Requirements

• Competencies in Technology Management: Keeps up to date on technological developments. Makes effective use of technology to achieve results. Ensures access to and security of technology systems.
• Competencies in Creativity and Innovation: Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.
• Competencies in Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
• Training from an accredited college or university in any field and/or experience such as performing research; interpreting data; applying, interpreting, and disseminating technical, statutory, and/or regulatory requirements; and/or experience in community development, research, social services, economics, public administration, planning, or a closely related field.

Responsibilities

• Coordinating and implementation of ongoing program activities as they relate to hospital communications, program monitoring, policy, planning, Legislative Liaison, and Governing Body support.
• Active role in division-wide mission driven strategic planning process to ensure updates are occurring with each committee meeting.
• Monitoring milestone progress for each strategic goal throughout the year.
• Supporting the development and implementation of an intranet site using Sharepoint.
• Works closely with hospital leadership and cross-functional teams to design, build, and maintain an intuitive and user-friendly platform that facilitates information sharing, collaboration, and access to resources across API.
• Scheduling and attending the Governing Body meetings and sub-committee meetings.
• Running electronics/computer presentations during meetings.
• Preparing agendas for meetings.
• Gathering documents to be covered during meetings.
• Working with the Commissioner's office to post public notice of Governing Body meetings.
• Archiving meeting minutes/packets.

Benefits

• Skills/career advancement within Alaska Psychiatric Institute, the Department of Family and Community Services, and/or within other departments in State government.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree