Project Assistant

FBT Gibbons LLP • Louisville, KY

2d • Onsite

About The Position

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 25 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve. At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions. We are currently seeking a Project Assistant to provide research, retrieve copies of documents from government offices and courts and provide assistance to attorneys and paralegals as needed. This one-year role is designed for aspiring law students eager to gain real-world experience in a fast-paced legal setting. You will work alongside attorneys, contribute to a variety of legal projects, and gain practical insight into the day-to-day practice of law. This position provides a strong foundation for individuals preparing for the next step in their legal careers. The ideal candidate has a high level of initiative and motivation, excellent verbal and written communication skills, and the ability to prioritize job tasks and multi-task with minimal supervision. This position is based in our Louisville office.

Requirements

• Associate degree or 2+ years’ relevant experience in transferable skills.
• Experience in a law firm is strongly desired.
• Advanced skills in Microsoft, Excel and database software.
• Knowledge of court procedures and rules in Kentucky.
• NetDocs (document management system) experience is preferred but not required.
• Previous research experience would be considered a plus – background searches, lien searches, social media searches, etc.
• Must have own reliable transportation as some travel (mostly local) will be required from time-to-time.
• Ability to build rapport quickly with internal and external contacts.
• This position will require frequent trips by foot between federal offices.
• Innovative thinking – must be able to anticipate needs to successfully manage demands.
• A flexible and team-oriented disposition.
• A willingness to strive for the highest quality of client service possible.

Nice To Haves

• NetDocs (document management system) experience is preferred but not required.
• Previous research experience would be considered a plus – background searches, lien searches, social media searches, etc.

Responsibilities

• Document production review and indexing.
• Maintain and organize files.
• Organize documents and compile binders.
• Maintain electronic databases.
• Review and summarize deposition transcripts.
• Review, index, and summarize FOIA productions from the IRS.
• Assist with court filings.
• Prepare PowerPoint presentations for speaking engagements.
• Prepare Power of Attorney and Transcript Request Forms for IRS.
• Prepare various IRS and other forms.
• Assist with Retirement Plan Compliance Review.
• Conduct electronic paperwork review.
• Assist with trial preparation and trial exhibits.
• Assist attorneys with updating online bios.
• Assist with Request for Proposal and client pitch projects.
• Create forms for internal use.
• Obtain copies of new complaints regarding current/potential clients.
• Obtain copies of signed orders not mailed (Motion Hour orders).
• Search case files at Circuit Court for pleadings or orders missing from FBT files.
• Search case files for possible pleadings filed by other parties.
• Search county records for old wills and probate cases.
• Obtain copies of deeds and probate files.
• Obtain certified copies of wills.
• Search records for estate trusts.
• Handle the recording of deeds, releases, covenants, easements and mortgages with the County Clerk.

Benefits

• health care coverage (medical, dental, and vision)
• life insurance
• short- and long-term disability
• paid parental leave
• employee wellbeing and EAP programs
• paid time off
• a 401(k) retirement plan with employer matching and profit-sharing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree