Project Assistant

Professional Engineering Consultants•Tulsa, OK

13d•Onsite

About The Position

The Project Assistant is responsible to support engineering teams to execute projects through administrative duties such as creation and maintenance of project documentation and reports, project setup, and proposal creation. Works closely with the project teams they support to ensure information relevant to their areas is delivered and updated continuously.

Requirements

Proficient with office operating systems such as Vantagepoint, Bluebeam, Microsoft Office Suite
High degree of organization and accountability
Strong attention to detail
Ability to learn additional software quickly
Minimum two (2) years’ experience working with professionals in an office environment.

Responsibilities

Prepare and maintain project specific documents such as correspondence, meeting minutes, reports, contracts, proposals, specifications, etc.
Work with project managers and project teams to schedule meetings, develop agendas, and distribute meeting minutes
Responsible for working with project and team members to keep updated documentation of outstanding questions, project requirements, actions items, RFI’s, submittals, etc. up to date on a weekly basis. Work with project managers and team leads as needed to develop and update project task backlogs
Complete transmittal forms, secure office copy of all documents and transmit material to the client for contractor’s material requests. Contractor material requests will be reviewed by the engineer on the project.
Ensure quality and uniformity of appearance of reports, specifications, etc. through detailed review
In coordination with the Project Administrator, ensure professional licenses, certificates, memberships, badges, and affiliations are current.
Maintain on-line Vendor/Contractor Management service accounts.
Perform general clerical duties to include but not limited to photocopying, faxing, filing, and phone use as necessary
Archive dormant project files along with project closeout
Other projects and responsibilities may be added at the company’s discretion