Project Assistant

IMC Construction • Malvern, PA

10d

About The Position

The Project Administrator provides critical administrative, documentation, and communication support to ensure the successful execution of construction projects. This role partners closely with project managers, field teams, owners, design teams, and subcontractors to maintain accurate records, streamline workflows, and support project delivery from preconstruction through closeout.

Requirements

• Critical administrative, documentation, and communication support skills.
• Ability to partner closely with project managers, field teams, owners, design teams, and subcontractors.
• Skills in maintaining accurate records and streamlining workflows.
• Experience supporting project delivery from preconstruction through closeout.
• Proficiency in preparing, editing, distributing, tracking, and filing project correspondence.
• Experience managing construction documentation (Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, Owner Change Orders, CCDs, Owner Reports, invoices, meeting minutes, submittals, and RFIs).
• Knowledge of document control systems for accuracy, compliance, and accessibility.
• Ability to coordinate hard-copy printing and material distribution.
• Experience supporting project closeout and punch-list activities.
• Ability to assist with documentation, communication, and organizational needs.
• Experience providing administrative support to Owners, Design Teams, and Subcontractors.
• Experience supporting preconstruction/estimating departments with subcontractor prequalification and CCIP verification.
• Ability to provide receptionist backup and process incoming mail.

Nice To Haves

• Play a key role in supporting high‑impact construction projects
• Collaborative, team‑oriented work environment
• Opportunity for professional growth and expanded responsibility

Responsibilities

• Prepare, edit, distribute, track, and file project correspondence including letters, memos, reports, drawings, and specifications.
• Manage construction documentation such as Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, Owner Change Orders, CCDs, Owner Reports, invoices, meeting minutes, submittals, and RFIs.
• Maintain document control systems to ensure accuracy, compliance, and accessibility.
• Coordinate hard‑copy printing and material distribution for field staff as needed.
• Support project closeout and punch‑list activities in collaboration with the project team.
• Assist the CM, PM, APM, and Superintendent with all documentation, communication, and organizational needs.
• Provide administrative support to Owners, Design Teams, and Subcontractors.
• Support the Preconstruction/Estimating Department with subcontractor prequalification and CCIP verification (enrolled and excluded).
• Provide receptionist backup, process incoming mail, and perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed