Project Assistant

Alstom • Las Vegas, NV

2d • Onsite

About The Position

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. Could you be the full-time Project Assistant in Las Vegas, NV we’re looking for? Your future role Take on a new challenge and apply your organizational and communication expertise in a new cutting-edge field. You’ll work alongside collaborative and detail-oriented teammates. You'll play a pivotal role in ensuring the smooth operation of our projects by providing high-quality administrative and operational support. Day-to-day, you’ll work closely with teams across the business (such as project managers, operational teams, and external stakeholders), coordinate meetings and logistics, and manage project documentation and resources. You’ll specifically take care of purchase requests and material orders, but also support onboarding new team members and assist with travel logistics.

Requirements

• Degree in business administration, project management, or a related field
• Experience or understanding of administrative and project support functions
• Knowledge of project coordination and resource management
• Familiarity with tools like Microsoft Office Suite (Excel, PowerPoint, Word) and project management software
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills

Nice To Haves

• A certification in project management (e.g., PMP) is a plus

Responsibilities

• Creating and tracking purchase requests (PR) and ordering materials (PO)
• Liaising with the project team to gather information for the Project Manager
• Compiling and preparing reports for project reviews
• Preparing meeting agendas, taking minutes, and following up on action items
• Organizing meetings, including room bookings, equipment, and refreshments
• Managing emails, telephone calls, and other communications
• Providing support in the preparation of presentations
• Coordinating day-to-day office operations, including visitor reception and resource management
• Arranging travel logistics and managing expense reports
• Supporting document administration and invoice payments

Benefits

• stability, challenges, and a long-term career free from monotonous routines
• Work with new security standards for rail signalling
• Collaborate with transverse teams and supportive colleagues
• Contribute to innovative projects
• Utilise our inclusive and flexible working environment
• Steer your career in whatever direction you choose across functions and countries
• Benefit from our investment in your development, through award-winning learning
• Progress towards roles such as Project Coordinator or other leadership positions
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level