Project Assistant

DBM GLOBAL INC•Stockton, CA

2d•Onsite

About The Position

Project Assistants will be responsible for assisting the Project Management department in coordinating the necessary activities to ensure the fulfillment of contracts through the management of contractual, financial, and billing documents needed to meet deadlines. Schuff Project Administrators have worked on some of the most unique and exciting projects in the United States. If you desire to learn and grow your career, please consider joining our growing Project Management Team.

Requirements

At least two (2) years of related experience in construction field supporting project management teams.
HS Diploma or equivalent.
In-depth knowledge of lien releases.
Excellent time management, written communication and organizational skills.
MS Windows 10; MS Office 365; MS Word, Excel, and Outlook; Contract Manager, Primavera Scheduling, Fabtrol and Tekla system.
A clean driving record will be required due to required road travel.
Current and valid drivers license and proof of acceptable insurance is required.

Responsibilities

Monitor the status of invoices and payments with our clients and coordinate with Accounting department.
Coordinates the Accounting subcontractor and vendor pay applications.
Process contracts and change orders.
Organize and maintain project files and databases.
Prepare close-out documents.
Complete AIA documents for customer billing on a monthly basis according to contract requirements.
Handle lien releases as required by customer.
Perform clerical duties as necessary.
Arrange for travel reservations and temporary living accommodations for personnel.
Reconcile billings and invoices.
Distribute necessary documents to appropriate personnel.
Send collection notices.
Distribute preliminary notices for related projects.
Distribute and handle necessary bond information and consent of sureties.
Monitor and ensure that the company complies with all insurance requirements for each project.
Review and maintain Field Paperwork including Dailys, EWOs, FDRs, Weekly Safety Audits/Inspections follow up with Superintendents for missing or incomplete documentation.