Project Assistant – Real Estate Processing

California Builder Services•Clovis, CA

42d•Onsite

About The Position

The Project Assistant role is the entry point into our DRE processing team. You'll work alongside Project Managers on active subdivision filings, learning the regulatory framework from the inside while taking ownership of the documentation, research, and coordination that keeps projects moving. Every senior person on our team (Project Managers, Reserve Analysts, Department Managers) started in this role. We hire this position to grow into the next one.

Requirements

Two or more years in a professional environment where you held real responsibility.
Comfortable with Outlook, Word, and Excel.
Ability to write a clean email and pick up the phone without GPT or rehearsing what you're going to say.
Early enough in your career to want to learn this field from the ground up, and far enough along that you don't need someone to tell you to follow up on an open item.
High school diploma required.
Working proficiency in Microsoft Word, Excel, and Outlook; comfort navigating online databases and search tools.

Nice To Haves

Bachelor's degree in business administration, real estate, or construction management preferred.
Background in real estate, escrow, title, construction, engineering, or mapping is a plus, not a requirement.
Strong written and verbal communication.
Sharp attention to detail. The kind that catches errors before someone else has to.
Comfort managing multiple competing priorities without dropping any of them.
Professional presence on the phone and in writing.

Responsibilities

Serve as a point of contact between developers, municipal governments, utility companies, and state agencies.
Conduct property and regulatory research to identify project requirements and risks before they become problems.
Own project documentation. Ensure our filing systems (physical and digital) are accurate, current, and accessible because you keep them that way.
Manage project timelines: maintain master inventory logs, track multiple deadlines, and coordinate reviews and follow-ups.
Review technical documents, like maps, legal descriptions, development plans for compliance.
Provide proactive support to Project Managers and contribute to team objectives daily.