Project Assistant/Purchasing Agent

Key Staffing•Bakersfield, CA

21h•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Project Assistant / Purchasing Agent to support project execution, procurement activities, vendor coordination, and day-to-day operational needs. This position plays a critical role in keeping projects organized, supplied, compliant, and on schedule while providing administrative and purchasing support to project managers and field teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong communication and organizational skills.

Requirements

Minimum of 2+ years of experience in purchasing, project coordination, construction administration, or a related role
Experience within construction, industrial services, manufacturing, fabrication, engineering, or oil & gas environments preferred
Strong proficiency in Microsoft Office Suite, particularly Excel
Excellent organizational skills with strong attention to detail
Ability to prioritize multiple projects and deadlines in a fast-paced environment
Strong communication, problem-solving, and relationship-building skills
Self-motivated with the ability to work independently and collaboratively

Responsibilities

Create and manage purchase orders for materials, equipment, rentals, and project supplies
Source vendors, obtain pricing quotes, and coordinate deliveries to project sites
Track purchase orders, project expenses, and procurement activities
Support Project Managers with scheduling, project documentation, and coordination efforts
Maintain vendor files, certificates of insurance, contracts, and project documentation
Assist with invoice reconciliation, job costing, and budget tracking
Coordinate subcontractor paperwork and compliance documentation
Support fleet management, fuel card tracking, equipment logs, and inventory management
Communicate effectively with field personnel, vendors, subcontractors, customers, and management teams
Prepare spreadsheets, reports, and project status updates
Perform additional administrative and operational duties as assigned