Project Assistant II

JE Group of Companies•Colchester, VT

12d•Onsite

About The Position

We are a small company of environmental consultants and engineers and technical, scientific, and business software application developers and engineers that provides environmental, health and safety services to large industrial companies. Under the general direction of executives and managers, the Project Assistant II performs a variety of tasks in broad-spectrum areas of project maintenance that include the following.

Requirements

Bachelor's degree in either business administration or accounting.
3-5 years of experience of business administration or project management support.
Excellent time management and organizational skills.
Self-starter with the ability to work independently and in a team environment.
Excellent written and oral communication skills with the ability to effectively communicate ideas and properly describe problems and solutions.
Must be able to multi-task, and handle multiple interruptions.
Must have computer proficiency in Word, Excel; Adobe Acrobat proficiency is a plus.
Must possess accurate data entry skills (45+ words per minute with minimal errors).
Legally authorized to work in the United States.
Please do not apply if you live more than 40 miles away and do not plan on relocating.

Nice To Haves

Strong working knowledge of MS Office.
Experience with project management.

Responsibilities

Run draft invoices and billing review reports.
Transmit invoices.
Perform basic research into billing inquiries from clients.
Create requisitions and purchase orders as requested.
Enter client purchase orders into the project management system.
Prepare agreements from templates vendors and subcontractors.
Purchase supplies, services and equipment under the direction and supervision of the project manager.
Document management including transcribing site notes or inventories, scanning files, and maintaining file folders and document repositories.
Assist with preparation of quotes for goods and services.
Obtain quotes for goods and services from vendors.
Prepare budget review summaries using project management software.
Review job time entries made by associates and work with associates to make necessary corrections.
Back up for answering phone system.
Maintains a clean, orderly, professional environment.
Open projects at the discretion of managers and associates and modifying existing projects using project management software.