Project Analyst I

Labcorp•Durham, NC

5d•Hybrid

About The Position

Labcorp is seeking a Project Analyst I / Executive Assistant to join our team in Durham, NC. This is a full-time, hybrid position requiring a minimum of 3 days in the Durham NC office, with standard business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Business needs may occasionally require flexibility in work hours, including earlier, later, or additional hours, with reasonable notice provided when possible. The Executive Assistant provides high-level administrative and operational support to a Senior Vice President (SVP) and their organization. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant acts as a trusted partner, ensuring seamless day-to-day operations, effective communication, and coordination across teams.

Requirements

High school diploma
3 or more years’ experience supporting senior executives in a fast-paced corporate environment
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Webex)
Attention to detail and accuracy
Proactive problem-solving and decision-making
Strong interpersonal and relationship-building skills
Ability to manage competing priorities with minimal supervision

Nice To Haves

Bachelor’s degree
5 or more years’ experience supporting senior executives in a fast-paced corporate environment
Experience with expense management and procurement systems (e.g., PeopleSoft) preferred

Responsibilities

Manage and maintain the SVP’s calendar, scheduling and coordinating meetings and events
Monitor SVP’s inbox and prioritize communications, highlighting critical items requiring attention
Prepare meeting agendas, capture minutes, and track follow-up action items
Submit and reconcile expense reports, including SVP expenses and P-card statements
Code invoices, obtain approvals, and submit to Accounts Payable for processing
Obtain approvals for contracts and other business-related documentation, including Third Party Risk Assessments
Coordinate internal and external meetings, including room reservations and logistics in Outlook
Arrange catering and ensure meeting rooms are clean, prepared, and properly set up
Set up conference calls and virtual meetings using Webex or similar platforms
Coordinate guest access, including setting up logins for external attendees and notifying executive support teams
Greet and escort visitors and vendors, ensuring a professional and seamless experience
Coordinate and assist with travel arrangements for the SVP and team members
Manage travel approvals for direct reports under the SVP
Coordinate onboarding activities for new hires, including equipment setup, phone provisioning, and workspace readiness
Track and obtain approvals for new hire paperwork
Request and prepare office seating, including staging cubicles and offices
Update and maintain office floor plans (e.g., Koury Center, DPK Building)
Order, receive, and distribute office supplies and equipment through systems such as PeopleSoft
Manage return and disposal (RMA) of unused equipment
Distribute incoming mail, packages, and supplies to employees
Serve as a point of contact for employee questions and support needs
Provide backup support for other Executive Assistants as needed
Participate in bi-weekly administrative meetings
Support cross-functional coordination across the SVP’s organization