Project Analyst And Billing Lead

Fabco•Houston, TX

6d•Onsite

About The Position

The Project Analyst and Billing Lead coordinates the Contract Management team’s daily billing workload while managing complex assigned projects. The role reviews pay applications, contract changes, and supporting records for accuracy and compliance; resolves escalated billing issues; and guides Billing Specialists on consistent procedures. It also analyzes project costs, budgets, percentage of completion, and cost-to-complete forecasts to identify discrepancies and risks for Project Management, Accounting, and division leadership.

Requirements

High school diploma or equivalent required.
Five or more years of progressively responsible experience in contract administration, project billing, construction accounting, or a related field preferred.
Experience with construction contracts, progress billing, pay applications, change orders, and project closeout strongly preferred.
Previous experience providing work direction, training, or technical guidance to other employees preferred.
Strong working knowledge of contract administration, project billing, pay applications, change orders, and supporting documentation.
Ability to interpret contract and billing requirements and identify discrepancies, risks, or documentation deficiencies.
Strong analytical and problem-solving skills with the ability to research and resolve complex billing and contract issues.
Ability to coordinate competing priorities, distribute work effectively, and maintain visibility into multiple projects and deadlines.
Ability to train, mentor, and provide effective technical guidance to team members.
Strong written and verbal communication skills with the ability to work effectively with Project Management, Accounting, Division leadership, customers, and other stakeholders.
Proficiency with Microsoft Office applications and the ability to effectively use and learn company business systems.
Ability to exercise sound judgment and maintain confidentiality when handling sensitive business, contract, and financial information.
This position primarily operates in a professional office environment and requires prolonged periods of sitting and working at a computer.
The employee must be able to analyze detailed contracts, billing records, and project documentation; manage multiple priorities and deadlines; communicate effectively with employees, management, and customers; exercise sound judgment; resolve complex problems; and maintain accuracy while working under time-sensitive conditions.
Occasional lifting or moving of office materials weighing up to 20 pounds may be required.

Nice To Haves

Associate or bachelor’s degree in Business Administration, Accounting, Construction Management, or a related field preferred.
An equivalent combination of education and relevant experience may be considered.

Responsibilities

Reviews incoming projects and coordinates and distributes contract and billing assignments based on workload, project complexity, deadlines, and team capacity.
Provides senior-level oversight and support for complex project billing, pay applications, contract requirements, change orders, claims, and contract revisions.
Performs quality-control reviews and audits of project billing and supporting documentation for accuracy, completeness, contractual compliance, and consistency with project activity, and provides corrective guidance as needed.
Researches and resolves escalated or complex billing discrepancies, contract issues, customer disputes, and other project administration matters; provides direction to Billing Specialists on resolution and escalates significant risks or unresolved matters to the Contract Management Supervisor.
Serves as a primary Contract Management resource for Project Management, Accounting, Division leadership, and customer representatives.
Provides technical guidance, training, mentoring, and onboarding support to Billing Specialists and promotes consistent contract administration and billing practices across the team.
Monitors team workflow, project status, billing schedules, deadlines, and outstanding documentation; identifies potential billing or contract issues and escalates significant risks or concerns to the Contract Management Supervisor as appropriate.
Identifies opportunities to improve billing and contract administration procedures, documentation, workflow, and consistency, and recommends process improvements to the Contract Management Supervisor.
Performs senior-level contract administration and billing responsibilities for assigned projects and supports project closeout, audits, and departmental initiatives as needed.
Monitor project performance against budget, estimated costs, and contract values.
Prepare and maintain monthly Percentage of Completion (POC) calculations.
Analyze project cost-to-complete (CTC) forecasts and identify potential overruns or underruns.
Review labor, material, subcontractor, freight, and equipment costs for accuracy.
Track committed costs and compare actual performance to project budgets.
Assist in revenue recognition.
Research and resolve project cost discrepancies.