PROJECT ANALYST AND BILLING LEAD
About The Position
FABco is a Houston-based construction materials and services company providing engineered rebar, concrete products, fabrication, and installation services for commercial and infrastructure projects. We support industries including energy, transportation, municipal, education, and medical by combining technical expertise with reliable execution. Our mission is to improve the lives of everyone connected to our business by operating with safety, accountability, integrity, stewardship, and teamwork. At FABco, our people are the foundation of our success. Better is Possible. The Project Analyst and Billing Lead coordinates the Contract Management team’s daily billing workload while managing complex assigned projects. The role reviews pay applications, contract changes, and supporting records for accuracy and compliance; resolves escalated billing issues; and guides Billing Specialists on consistent procedures. It also analyzes project costs, budgets, percentage of completion, and cost-to-complete forecasts to identify discrepancies and risks for Project Management, Accounting, and division leadership.
Requirements
- High school diploma or equivalent required.
- Five or more years of progressively responsible experience in contract administration, project billing, construction accounting, or a related field preferred.
- Experience with construction contracts, progress billing, pay applications, change orders, and project closeout strongly preferred.
- Previous experience providing work direction, training, or technical guidance to other employees preferred.
- An equivalent combination of education and relevant experience may be considered.
- Strong working knowledge of contract administration, project billing, pay applications, change orders, and supporting documentation.
- Ability to interpret contract and billing requirements and identify discrepancies, risks, or documentation deficiencies.
- Strong analytical and problem-solving skills with the ability to research and resolve complex billing and contract issues.
- Ability to coordinate competing priorities, distribute work effectively, and maintain visibility into multiple projects and deadlines.
- Ability to train, mentor, and provide effective technical guidance to team members.
- Strong written and verbal communication skills with the ability to work effectively with Project Management, Accounting, Division leadership, customers, and other stakeholders.
- Proficiency with Microsoft Office applications and the ability to effectively use and learn company business systems.
- Ability to exercise sound judgment and maintain confidentiality when handling sensitive business, contract, and financial information.
Nice To Haves
- Associate or bachelor’s degree in Business Administration, Accounting, Construction Management, or a related field preferred.
Responsibilities
- Reviews incoming projects and coordinates and distributes contract and billing assignments based on workload, project complexity, deadlines, and team capacity.
- Provides senior-level oversight and support for complex project billing, pay applications, contract requirements, change orders, claims, and contract revisions.
- Performs quality-control reviews and audits of project billing and supporting documentation for accuracy, completeness, contractual compliance, and consistency with project activity, and provides corrective guidance as needed.
- Researches and resolves escalated or complex billing discrepancies, contract issues, customer disputes, and other project administration matters; provides direction to Billing Specialists on resolution and escalates significant risks or unresolved matters to the Contract Management Supervisor.
- Serves as a primary Contract Management resource for Project Management, Accounting, Division leadership, and customer representatives.
- Provides technical guidance, training, mentoring, and onboarding support to Billing Specialists and promotes consistent contract administration and billing practices across the team.
- Monitors team workflow, project status, billing schedules, deadlines, and outstanding documentation; identifies potential billing or contract issues and escalates significant risks or concerns to the Contract Management Supervisor as appropriate.
- Identifies opportunities to improve billing and contract administration procedures, documentation, workflow, and consistency, and recommends process improvements to the Contract Management Supervisor.
- Performs senior-level contract administration and billing responsibilities for assigned projects and supports project closeout, audits, and departmental initiatives as needed.
- Monitor project performance against budget, estimated costs, and contract values.
- Prepare and maintain monthly Percentage of Completion (POC) calculations.
- Analyze project cost-to-complete (CTC) forecasts and identify potential overruns or underruns.
- Review labor, material, subcontractor, freight, and equipment costs for accuracy.
- Track committed costs and compare actual performance to project budgets.
- Assist in revenue recognition.
- Research and resolve project cost discrepancies.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
