Project Administrator

Solid Rock Recruiting•Spokane, WA

10d•Onsite

About The Position

A well-established commercial general contractor in the Spokane area is seeking a highly organized Project Coordinator to support multiple construction projects from preconstruction through closeout. This role works closely with Project Managers, Superintendents, subcontractors, vendors, and clients to ensure projects stay organized, compliant, and on schedule. This is an excellent opportunity for someone looking to build a long-term career with a growing contractor that delivers high-quality commercial construction projects throughout the Inland Northwest.

Requirements

2+ years of experience in construction project coordination, project administration, or a similar support role within commercial construction.
Experience working for a commercial general contractor strongly preferred.
Understanding of construction documentation, contracts, RFIs, submittals, change orders, and project closeout processes.
Strong organizational and time management skills with the ability to prioritize multiple projects.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to work independently while collaborating effectively with project teams.
High attention to detail and commitment to accuracy.

Nice To Haves

Experience with project management platforms such as Procore, Autodesk Construction Cloud (Build), CMiC, Viewpoint Vista, or similar software is preferred.
Associate's or Bachelor's degree in Construction Management, Business Administration, or a related field (preferred but not required).
Experience supporting multiple commercial construction projects simultaneously.
Familiarity with public and private commercial construction projects.

Responsibilities

Provide administrative and operational support to Project Managers and field teams.
Prepare and maintain project documentation, including contracts, subcontracts, purchase orders, RFIs, submittmits, change orders, and closeout packages.
Track project schedules, deadlines, and deliverables to ensure timely completion.
Coordinate meetings, distribute meeting minutes, and follow up on action items.
Assist with project startup, permitting, and document control.
Maintain accurate project files within the company's project management software.
Process invoices, lien releases, insurance certificates, and other project-related documentation.
Coordinate communication between clients, architects, engineers, subcontractors, and internal teams.
Support procurement activities by tracking material orders and deliveries.
Assist with project closeout documentation, warranties, as-built drawings, and final turnover packages.
Ensure compliance with company procedures and project documentation requirements.