Project Administrator

Trinity Door Systems • Springfield Township, OH

5d • Onsite

About The Position

The Project Administrator supports project delivery by being the glue to hold it all together through accurate data entry, documentation management, and task tracking. This role involves preparing data, verifying information, flagging discrepancies, and communicating clearly with team members. The Project Administrator will proactively manage a queue of customer requests, prioritize work to meet deadlines, and coordinate task assignments. They will also assist with preparing documentation for customers, learn to review subcontract documents, and maintain professional relationships that reflect the company's mission, vision, and values. Additional duties include managing and organizing the shared Estimating inbox, organizing bid invitations, managing plan rooms for upcoming project opportunities, gathering information and preparing bid packages, and building job books for new RFQs.

Requirements

• Professional, honest, outgoing individual
• Experience in construction administration or project administration
• Attention to detail and killer computer skillz
• Superior responsiveness and follow-up
• Desire to continually grow and learn
• Ability to work flying solo while still able to collab with the team
• Demonstrated communication and organizational skills
• Exposure to data entry, data validation, documentation management, or customer requests
• Experience supporting internal teams by managing tasks, tracking status, and following established processes
• Must be able to work independently, balance deadlines, and prioritize tasks on multiple projects
• Experience with Gsuite, Excel, Word, and ability to learn our cloud-based CRM and sales software
• Must sign a confidentiality agreement

Nice To Haves

• Experience reading, and interpreting architectural drawings, schedules, and specifications
• Experience with online plan rooms
• Experience with certified payroll and AIA forms

Responsibilities

• Maintain accurate project documentation and tracking across network server, CRM, and project tools
• Support Project Team by preparing data, verifying information, and flagging discrepancies
• Review, clarify, and confirm customer requests under the guidance of Project Estimators, ensuring all details are accurate before responding
• Communicate clearly with team members through email, phone, and in-person interactions
• Proactively manage a queue of customer requests, prioritizing work to meet deadlines and coordinating task assignments to other team members as needed
• Assist with preparing documentation for customers
• Learn to review subcontract documents
• Maintain professional relationships that reflect the company's mission, vision, and values
• Manage and organize shared Estimating inbox
• Organize bid invitations for Estimators
• Manage plan rooms like Builder’s Exchange for upcoming project opportunities
• Gather information and prepare bid packages and maintain in CRM
• Build job books for new RFQs across systems

Benefits

• Decent paycheck
• Health insurance
• Retirement deal with matching
• Paid time off for a week or two out of the year
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed