Project Administrator

HNTB Corporation•Arlington, VA

3d•$95,880 - $149,965•Onsite

About The Position

This opportunity entails coordinating tasks and providing professional project management support for architecture and engineering to one or more project design teams in assigned function or discipline. Supports Technical staff by performing a variety of project-related coordination and administration activities. Leads administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases. Supports the office management team including operations, sales, and delivery tasks within assigned team. The Team Lead offers guidance and supervision to staff while also overseeing their work. At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Requirements

Bachelor’s Degree and 6 years of experience, or Associate’s degree and 8 years of relevant experience, or In lieu of education, 10 years of relevant experience

Nice To Haves

Experience supporting USACE or federal contracting environments
Demonstrated success managing high-risk, multi-entity project financial structures
Experience managing architecture and engineering project plans, timelines, and schedules
Ability to translate complex financial data into actionable insights for project leadership
Experience leading project controls, financial management, or project finance functions on complex infrastructure or federal programs
Strong understanding of contract-based financial structures (e.g., CLIN/task-order environments)
Advanced experience with cost accounting systems (e.g., BST) and financial data reconciliation
Proven ability to develop and implement tracking systems and controls (e.g., SharePoint or similar platforms)
Experience managing subconsultant financial processes and contract compliance
Strong analytical, organizational, and communication skills, with ability to influence at the project leadership level
Ability to organize and prioritize tasks from multiple sources in a fast-paced environment, while maintaining highest quality standards
Excellent communication, interpersonal, and organizational skills; ability to communicate to technical, business stakeholders.
Considered highly skilled and proficient in discipline.
Experience in planning and implementation of cross-functional business efforts.
Ability to work well under deadlines and juggle multiple priorities.
Strong meeting management skills.
Experience managing to design project plans, timelines, and schedules
Ability to organize and prioritize tasks from multiple sources in a fast-paced environment, while maintaining highest quality standards
Excellent communication, interpersonal, and organizational skills; ability to communicate to technical, business stakeholders.

Responsibilities

Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including interpreting evaluation and performance scores, and deliverable tracking of submittals and reviews.
Communicates deliverables required of each stakeholder, including step by step timelines.
Coordinates work planning, project staffing, and schedules, manages the collaboration, review, editing, and approvals of project documents by office disciplines and stakeholders.
Assists in the management, maintenance, and distribution of project schedules in applicable software.
Provides technical editing and formatting of project-related documents such as specifications, technical reports, and memos.
Assists project managers in the writing and/or reviewing of project scope and fee proposals and documents.
May review project proposals and requirements for adherence to contract language.
Monitors, tracks, and files large amounts of project documentation.
Uploads and downloads deliverable documents to and from client systems.
Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
Assists project managers with financial management tasks such as, monitoring labor charges and expense detail and reporting on job budgets and costs to achieve goals.
May assist in the preparation of project financial performance data for monthly project review meetings.
Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews.
Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
Communicates complex issues, problems, or additional information to project managers and project stakeholders and recommend solutions.
May provide leadership, coaching and mentoring to earlier career staff.
Provides input on staff recruitment, development, and retention, including performance, compensation reviews, and succession planning.
Coordinates schedules and approves timecards.
Assists in setting employee objectives, provides client feedback, and coaches/mentors their team.
Performs other duties as assigned.