Project Administrator

CO Architects • Clackamas, OR

11d • Onsite

About The Position

CO Architects is a practice dedicated to designing buildings that enrich people’s lives. Places of lasting significance that appeal as fully to the spirit as to the intellect. Our practice is founded on a culture of integrity and mutual respect and committed to continuous learning in support of professional and personal growth. We are a nationally recognized specialist in architectural programming, planning and design for the science & technology, higher education, healthcare, K-12 and civic sectors. We are a practice in perpetuity and design thinking in everything we do. We are people powered and people centered and as such, we are interested in talent and drive a person can bring to a project rather than a “Job Title.” The ideal candidate is skilled in multi-tasking and has excellent communication skills. The candidate will support project teams with construction related documentation and planning.

Requirements

• 5+ years of project administration experience (preferably in an architectural, engineering, or construction organization)
• Phenomenal customer service and professionalism
• Strong time-management abilities
• Proficient in Microsoft Word, Excel, and Outlook
• Ability to use a high level of tact, diplomacy, discretion and empathy/understanding in a business environment with a diverse employee base
• Ability to take initiative and be proactive, constantly anticipating office needs
• Ability to lift up to 35 pounds

Nice To Haves

• An effective communicator: whether it’s verbal or written, you will present information in a clear, professional manner. You understand your audience and can easily shift priorities at a moment's notice.
• Service oriented: you’re a people person who effortlessly provides exceptional support whether it be over the phone or in person.
• Discretion and Judgement: you have the ability to use a high level of tact, diplomacy, discretion and empathy/understanding in a business environment with a diverse employment base.
• A team player: you are a capable self-manager and thrive when you’re a part of a team; you enjoy taking initiative on new projects or tasks.
• A self-starter: you jump right into necessary tasks and are always looking for ways that you can help further. Proactivity is a must.

Responsibilities

• Compiling and assembling reports, creating, formatting, and proofreading project documents and general correspondence (agenda, minutes, comment matrices, programming documents) as needed is also necessary
• Ownership of filing and maintaining accurate project logs and documentation
• Support projects while in construction phase including processing RFIs, submittments, bulletins and change orders
• Edit and coordinate project specifications as well as create sheet lists, coordinate and collect project milestone drawings for submissions as instructed by the Specifications Writer.

Benefits

• choice of health and dental plans
• vision
• 401K
• PTO
• flex spending
• participation in the firm’s performance-based bonus program
• firm-sponsored education program to encourage professional training and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed