Project Administrator (Scarborough)

Aecon • Scarborough, ON

3d • CA$50,000 - CA$60,000 • Onsite

About The Position

Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. Reporting to a member of the Project Team, the Project Administrator will be responsible for supporting the daily activities of the job site.

Requirements

• Superior written and verbal communication skills (preparation and proofreading of documents)
• Ability to show discretion with confidential and/or personal material
• Ability to work well under pressure and meet deadlines with poise and confidence
• Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.)
• Ability to work independently as well as a member of a team
• Professional interaction with all levels of staff within the organization from front line to senior executive
• Always exhibit a polite and professional manner
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint)
• Be a champion of inclusion and diversity

Nice To Haves

• Degree or diploma in Engineering (Civil, Mechanical, or Electrical) is preferred
• Experience working with SAP is an asset

Responsibilities

• Learn, interpret, and applies organizational policies, rules, and regulations
• Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance
• Handle invoices with respect to distribution to appropriate departments for approval
• Establishes accounts with local suppliers for miscellaneous items for the site
• Assists with the creation and submission of project billing
• Coordinates and prepares job packages including locates, permits, materials
• Ensures and assists in the completion of accident reports
• Meets and greets all visitors in a positive friendly manner
• Maintains an organized filing system on site
• Performs other duties and responsibilities as required
• Repetitive movement (data entry)
• Able to perform in a fast-paced environment
• Prolonged sedentary positioning
• Travel to site locations will be required
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging

Benefits

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Invest in your development through Aecon University, tuition reimbursement, and Leadership Programs.
• Create work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs).
• Manage risk, safety, and environmental considerations across all our projects and surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree