Project Administrator
Boland Trane Associates & Boland Trane Services•Gaithersburg, MD
•Hybrid
About The Position
Boland is a leading HVAC and building systems provider serving the DC, Maryland, and Northern Virginia region. We deliver sustainable, energy-efficient solutions to commercial, industrial, and institutional clients. Boland has been named "Best Place to Work" by Washington Business Journal 19 times and is an industry leader in advanced HVAC technology with a strong culture of training, growth, and support. The Project Administrator is responsible for supporting the Sales Team and accomplishing project administrative and fulfillment responsibilities.
Requirements
- Bachelor's degree or equivalent combination of education and experience
- Must have a minimum of 1 - 3 years of client service and administrative experience
- Proficient in MS Office (Word, Excel, Adobe, Outlook)
- Professional, resilient, objective, punctual, dependable, flexible, works well unsupervised
- Able to multitask, problem solver, deadline oriented, team player, organized, good math skills
Nice To Haves
- Construction industry experience
- 3 years of sales support experience
Responsibilities
- General administrative functions to support the sales team
- Coordinate and communicate between project teams, clients, vendors, and other departments
- Track project milestones and deliverables, ensuring they meet deadlines
- Maintain and update project records, files, and databases
- Assist with the tracking of project budgets and expenses (billing, claims, etc.)
- Procuring all necessary items to support the fulfillment process
- Organizing and releasing all equipment to the factory for production
- Issuing purchase orders for vendor items, approving invoices for payment, and filing necessary claims for unplanned costs
- Process documents for service claims, sales allowances, retrofit, and labor warranty
- Cultivate and maintain a good rapport with clients as well as members of other departments
- Manage receipt and distribution of Installation, Operation, and Maintenance manuals (IOMs)
- Other duties as assigned
Benefits
- Excellent pay and benefits
- Great and supportive work environment
- Professional training and growth
- Generous educational assistance program
- Recognition and outstanding co-workers!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
101-250 employees
