Project Administrator - 29954-RFR-DTS-058

Maarut•Springfield, MB

21h

About The Position

Project Administration Services: Manitoba views Project Administration as the organized coordination and delivery of administrative services that support the effective operation of the Project Management Office. Through the application of appropriate administrative practices, the Project Administrator ensures accurate documentation, efficient office processes, and timely communication across stakeholder groups. The Project Administrator is expected to work efficiently within Manitoba’s standard administrative processes to support smooth office operations, accurate documentation, and effective communication across the Project Management Office. Other responsibilities of a Project Administrator are but not limited to following Administrative Support and Coordination: Provide administrative support to Manitoba staff, consultants, and service providers, ensuring timely communication and organized information flow. Maintain filing systems, administrative records, correspondence, and documentation in accordance with Manitoba standards. Prepare and distribute meeting agendas, minutes, reports, and general administrative documents. Coordinate scheduling activities including meetings, workshops, onboarding sessions, and other administrative events. Support data entry, document updates, and information maintenance within Manitoba systems. Manage calendars, book meeting spaces, and arrange logistics for office activities. Organize and track invoices, receipts, and financial documentation in accordance with Manitoba processes. Maintain administrative tracking tools and logs to support monitoring of expenditures and financial records. Prepare routine administrative summaries and reports as directed by Manitoba management. Maintain asset inventories and support equipment assignment, tracking, and retrieval. Coordinate onboarding and offboarding tasks including equipment distribution and access updates. Support day to day administrative operations of the Project Management Office to ensure efficient workflow. Maintain office supplies, systems, and administrative tools. Assist with internal communications, notices, and administrative updates. Organize and document meetings and training sessions. Ensure administrative records are accurate, up to date, and compliant with Manitoba requirements. The Services provided to the Chief Justices and the Chief Judge are separate from any Services the resource will provide Manitoba. The resource will be required to understand and acknowledges the separation of powers between the executive and judicial branches of government. The resource also understands and acknowledges the principles of judicial and administrative independence and the confidentiality that is attached to the Services to be provided to the Chief Justices and the Chief Judge. The resource must agree not to share with Manitoba any Judicial Information, as defined in the Canadian Judicial Council (CJC) Model Definition of Judicial Information, dated September 2020, without the prior express consent in writing of the Chief Justices and Chief Judge.

Requirements

Minimum of two (2) years of experience providing administrative support in an office environment
Experience supporting senior staff, managers, or teams with administrative coordination
Experience maintaining records, documentation, filing systems, and tracking tools
Experience coordinating meetings, schedules, logistics, and general office activities
Strong organizational skills with the ability to manage multiple tasks concurrently
Excellent interpersonal and listening skills
Strong attention to detail and accuracy in administrative work
Strong critical thinking and problem-solving abilities within administrative processes
Strong communication skills, including professional oral and written communication
Proficiency with office software, document management tools, and standard administrative systems

Responsibilities

Provide administrative support to Manitoba staff, consultants, and service providers, ensuring timely communication and organized information flow.
Maintain filing systems, administrative records, correspondence, and documentation in accordance with Manitoba standards.
Prepare and distribute meeting agendas, minutes, reports, and general administrative documents.
Coordinate scheduling activities including meetings, workshops, onboarding sessions, and other administrative events.
Support data entry, document updates, and information maintenance within Manitoba systems.
Manage calendars, book meeting spaces, and arrange logistics for office activities.
Organize and track invoices, receipts, and financial documentation in accordance with Manitoba processes.
Maintain administrative tracking tools and logs to support monitoring of expenditures and financial records.
Prepare routine administrative summaries and reports as directed by Manitoba management.
Maintain asset inventories and support equipment assignment, tracking, and retrieval.
Coordinate onboarding and offboarding tasks including equipment distribution and access updates.
Support day to day administrative operations of the Project Management Office to ensure efficient workflow.
Maintain office supplies, systems, and administrative tools.
Assist with internal communications, notices, and administrative updates.
Organize and document meetings and training sessions.
Ensure administrative records are accurate, up to date, and compliant with Manitoba requirements.
Understand and acknowledge the separation of powers between the executive and judicial branches of government.
Understand and acknowledge the principles of judicial and administrative independence and the confidentiality attached to services provided to the Chief Justices and Chief Judge.
Agree not to share Judicial Information without prior express written consent.