Project Administrator - CNRL

Control Tech•Fort Saskatchewan, AB

3d•Hybrid

About The Position

The Project Administrator is responsible for providing ongoing administrative support to the project manager and estimating teams by assisting with data entry, project reporting, billing/invoicing, and other project related work. This role is primarily site-based, with approximately 80% of time spent in Fort McMurray and 20% in an office setting in Edmonton or Calgary. This is a one-year temporary position (May 2026–May 2027), with potential for extension or transition to a permanent role.

Requirements

High School Diploma or equivalent.
Experience with MS Office.
Strong written and verbal communication skills with ability to multitask.
Self-starter with an ability to work independently or in a team environment.
Position will approximately be 80% site based and 20% office based.

Nice To Haves

Previous work experience as a service writer/project administrator is an asset.
Familiar with oil and gas industry, specifically electrical and instrumentation trades considered an asset.
Experience working with accounting and/or resource planning software considered an asset.

Responsibilities

Sets up project and sales contracts as per bidding requirements.
Creates and updates contractor purchase orders.
Assists the project manager with document control, updating and records monitoring.
Maintains sales price lists.
Monitors Work in Progress (WIP) orders that are waiting approvals providing bi-weekly reporting to WIP Managers and referring problem accounts to branch management, warehousing manager, and/or Administrative Manager as applicable.
Acquires necessary customer approvals for work tickets (email and/or OpenInvoice, Ariba).
Accommodates customer requests and deadlines, enters all customer related coding (AFE, PO, CC, WO #, etc.)
Communicates daily with technicians to resolve any ticket/material issues.
Works with estimating and purchasing teams to close out completed projects.
Works with the project manager and electrical and instrumentation estimators for project cost management.
Works with recruitment and human resources on logistics and onboarding for site-based staff.
Assists field technicians with issues in IFS (Aurena).
Participates/complies with company safety programs & company policies.
Other duties as required.