Project Administrator

Bird Construction•Sudbury, ON

15d•Onsite

About The Position

As a member of the Administration team, the successful candidate will work closely with Project Managers, Project Coordinators, and the broader project team to ensure that all administrative aspects of assigned projects are completed accurately and in a timely manner. This role is essential in supporting field operations and contributing to the effective execution of project activities. This position is based in Timmins, Ontario. Camp accommodations are provided, including lodging and meals, along with Living Out Allowance (LOA). The role follows a 4-day work schedule, 10 hours per day, and supports the refurbishment of hydroelectric generating stations throughout Northern Ontario.

Requirements

Able to demonstrate a high attention to detail
Motivated and confident
Excellent verbal and written communication skills
Intermediate level computer skills, including Microsoft Office
Able to demonstrate logical problem-solving skills to independently find solutions
Ability to work independently, with minimal supervision
Strong interpersonal skills and ability to build strong relationships
Strong time management skills, and ability to prioritize a broad range of time sensitive tasks

Nice To Haves

Experience working in the construction industry considered an asset
Experience with Viewpoint Accounting System would be considered an asset

Responsibilities

Distribute invoices to Admin team daily
Process cheques received from our controllers department and distribute as required
Process expense reports as they are received to verify and ensure accuracy
Correspond with suppliers and subcontractors as required
Provide other administrative support as required
Prepare subcontracts and subcontract documents
Maintain subcontractor documents to ensure all are up to date and valid
Process supplier and subcontractor invoices for payment
Assist sites with required documents for billings and client requirements
Other duties as required, including vacation coverage for other Administration staff