administrateur de projet/Project Administrator

EllisDon•Saguenay, QC

About The Position

Thinking about a change? We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch. Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others. In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

Requirements

One to three years of experience in office administration/coordination
Ability to work independently and as part of a team, as well as work under pressure and meet tight deadlines
Strong written and verbal communication skills
Ability to exercise good judgment in assessing the criticality of a situation, making decisions while recognizing the scope of authority and escalating to the appropriate individuals as needed.
Demonstrate a high level of professionalism and confidentiality in handling sensitive information, both internally and externally
Knowledge of Microsoft Office, various Google software, and general technology knowledge
Strong customer service orientation and pleasant telephone manner
Bilingualism (French and English)

Responsibilities

Perform daily administrative tasks and support EllisDon office operations, including reception and mail services, by responding and directing incoming calls in a prompt, professional, and courteous manner.
Welcome all visitors to the company and direct them to the appropriate meeting rooms, ensuring the appropriate person is notified of their arrival.
Prepare and document all outgoing mail, packages, and parcels internally and externally, and arrange for courier pick-up and delivery in a timely manner.
Organize internal meetings as required, which may include booking the appropriate meeting room, placing catering orders, coordinating with IT, preparing the meeting room, and cleaning up all items from meeting rooms.
Manage incoming and outgoing mail, documentation room schedules, various spreadsheets, and training material printing.
Ensure all meeting rooms are kept clean and well-stocked throughout the day.
Maintain the coffee machine and kitchen daily, placing orders for supplies and service calls as needed.
Assist managers with managing calendars, client follow-ups, industry event follow-ups, planning or organizing internal events, gathering report documents, email follow-ups, and urgent matters.