Project Administrator

Upchurch • Plano, TX

4d

About The Position

We are looking for a Project Administrator to help us deliver smarter, more efficient buildings for our clients, as part of our Building Automation and Performance Assurance team.

Requirements

• 1–3 years of experience in BAS or construction administration or project support roles preferred.
• Experience supporting multiple projects simultaneously
• Familiarity with contracts and compliance requirements (preferred).
• Strong organizational and time-management skills.
• Experience with invoicing, AR/AP, billing, etc.

Responsibilities

• Generate BAS work orders and communicate with the customer a scheduled time for a tech to be onsite
• Assign projects/work orders to Techs on the Dispatch Board
• Generate job costing for BAS only projects and set up Projects in BuildOps
• Generate purchase orders and place orders if needed based on information received by the Operations/Project Manager
• Create billing for projects and work orders to be reviewed by the Operations Manager at each location. Communicate with BAS Project Managers and/or Operations Manager to determine billing amounts if not billed in full
• Operations Manager, location specific, and/or Director to review and sign off on all BAS billing. Invoices and billings are not to be signed and sent out without one of those two’s approval
• Generate a purchase order report weekly and provide to the Director and each location’s Operations Manager
• Develop SOPs and Manuals for departmental processes
• Assist with implementation of new software as needed
• Order and receive miscellaneous departmental items such as uniform shirts, business cards, office materials, etc.
• Book flights, lodging and/or rentals as needed for department team members
• Generate purchase orders for credit card charges for the Director, Operations Manager, and BAS Estimator
• Complete Time Tracking each week for technicians, correcting time as needed.
• Assist the Director in performing duties more efficiently
• Generate reports
• Proofread documents that they may generate
• Gather information in BuildOps that may be requested
• Assist the Operations Manager performing duties more efficiently
• Gather reports
• Proofread documents that they may generate

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holiday pay.
• Opportunities for professional development and certification assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed