Project Administrator
Apex Companies•Tulsa, OK
•Onsite
About The Position
The Project Assistant supports the operational, logistical, and technical needs of an environmental consulting team. This role provides essential coordination across office management, sample handling, fleet oversight, data review, and field support. The ideal candidate is organized, detail ‑ oriented, and comfortable switching between administrative work, analytical tasks, and hands ‑ on field activities.
Requirements
- Proficiency in Microsoft Office (Excel: formulas/charts; PowerPoint: formatting and design).
- Strong organizational and multitasking skills.
- Strong communication skills and attention to detail in documentation and data handling.
- Valid driver’s license with a clean driving record.
Nice To Haves
- Experience in environmental consulting, laboratory operations, or field sampling is preferred but not required.
- Familiarity with environmental field equipment (meters, pumps, coolers) is a plus.
Responsibilities
- Be available for field work as needed, including sample pickup/delivery, basic sampling assistance, site visits, and equipment transport.
- Support field staff in assembling sampling kits, packing coolers, preparing chain-of-custody forms, and restocking equipment after events.
- Assist with field tasks (training provided), such as: Water, soil, or sediment sample collection, Equipment calibration, Site documentation, photos, and notes, Stormwater inspections, Phase I site visits.
- Maintain inventory of office supplies, field equipment, and consumables used for sampling and environmental monitoring.
- Coordinate shipping and receiving, including FedEx, courier services, and chain‑ of ‑ custody sample deliveries to analytical laboratories.
- Prepare professional presentations (PowerPoint) to support internal meetings, project proposals, and client deliverables.
- Build and maintain Excel tracking tools, logs, charts, and summary sheets for project teams.
- Conduct data entry and basic data analysis to support environmental reports and regulatory submissions.
- Assist with reviewing draft reports for formatting, accuracy, and data consistency.
- Oversee a fleet of approximately eight field trucks, including scheduling maintenance, repairs, inspections, and routine servicing.
- Track mileage, vehicle usage, safety checks, and maintenance records to ensure compliance with company and OSHA standards.
- Coordinate with mechanics, vendors, and field crews regarding vehicle availability and performance.
- Assist with tracking, organizing, and maintaining field equipment such as pumps, coolers, meters, sampling kits, and PPE.
Benefits
- Company-subsidized medical and dental.
- Company-paid life, short, and long-term disability.
- 401k match, tuition assistance, and more.
- Cross-training and the ability to work on a variety of projects.
- Performance-based bonuses or other incentives.
- Working with the best and brightest in the industry.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
