Project Administrator - Sustainable Infratructure

Johnson Controls • Toronto, ON

4d • CA$73,500 - CA$91,900

About The Position

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away!

Requirements

• Bachelor’s degree in finance, accounting, facility management, project management, or a related industry experience in the field.
• Previous experience in facility management or project coordination would be an asset.
• Strong organizational, analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple projects simultaneously and work under pressure
• Proficiency MS Excel, Smartsheet and Sharepoint.

Responsibilities

• Oversee building and construction project administration, including new construction, space buildouts, and facility expansions.
• Track to ensure projects are completed on time, within budget, and meet quality standards.
• Maintain regular communication records for the benefit of stakeholders, including city officials, contractors, and vendors.
• Ensure documentation in compliance with facility and project management policies and procedures.
• Ensure documentation in compliance with health and safety regulations per JCI policy and Worksafe.
• Ensure documentation in compliance with emergency situations or breakdowns.
• Track project performance measures and document progress.
• Provide regular updates to stakeholders and ensure proper documentation is maintained.
• Oversee the reporting and management of the financial operations of the facility ad projects.
• Prepare as requested and maintain as required financial records, including budgets, forecasts, and financial statements.
• Manage accounts receivable and payable, ensuring timely invoicing and payments.
• Issuing of contracts in accordance with project and JCI policy.
• Vendor Management to include invoice controls and sign off, payment terms met as contractually agreed, updates to vendor profile, vendor set up.
• Contribute to the develop of and monitoring of budgets for facility operations and projects.
• Prepare monthly, quarterly, and annual financial reports as requested.
• Contribute to financial analysis to support decision-making and strategic planning.
• Maintain a project pipeline report from inputs from Team Members.
• Responsibility to learn and manage the information within specific JCI financial programming.
• Ensure compliance with financial regulations and standards.
• Coordinate and support internal and external audits.
• Manage contracts related to facility maintenance and services.
• Manage project related documentation as directed.
• Oversee facility-related financial transactions and ensure cost-effective operations.

Benefits

• Competitive salary
• Paid vacation/holidays/sicktime - Available day one
• Comprehensive benefits package including, medical, dental, and vision care - Available day one
• Extensive product and on the job/cross training opportunities with outstanding resources
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level