Project Administrator I

Granite Construction•Kennewick, WA

9d•Hybrid

About The Position

This position is responsible for assisting and supporting Project Managers, Estimating Teams and/or Project Engineers in performing multiple administrative functions to ensure efficient, cost effective and professional project operations. This position offers a hybrid schedule of four (4) days per week in the Kennewick office and one (1) day remote after an initial training period.

Requirements

High School diploma or Equivalent required
Proficiency with MS Office products (Word, Excel, Outlook, etc.)
Excellent interpersonal, communication (verbal and written), and organizational skills
High attention to detail and accuracy
10 Key by touch
Basic understanding of IT hardware and software terminology
Able to learn new computer systems quickly
Basic understanding of cost tracking and controls principles
Ability to operate with all levels of staff
Willingness to take on additional tasks
Ability to work independently and prioritize multiple tasks under tight deadlines

Nice To Haves

BA or Associates Degree or equivalent experience preferred
0-2 years of experience in office administration preferred, construction administration preferred
Working knowledge of the Purchasing and Account Payable module in JD Edwards preferred
Working knowledge of construction equipment, materials, and terminology preferred

Responsibilities

Support Project Managers, Estimating Teams and Project Engineers with validation of Disadvantaged Business Enterprise (DBE) certifications and compliance documentation during the Project’s Bidding Phase (Pre-award), including good faith efforts to comply with State and Federal requirements for DBE participation.
Support the project managers with attainment of DBE participation goals mandated in the prime contract.
Support the project team’s documentation of the validation of DBE’s commercially useful function requirements, DBE payment certifications, and Granite’s good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.
Prepare and update project Tracking Logs and submit to Project manager ensuring Project progress is accurately measured.
Assist project team with reviewing and updating Materials Request Form (MRF) with correct cost codes for internal material transfers to properly account for project costs.
Assist Project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely.
Assist with purchase orders, enter receiving documents in system and process manual invoices to ensure success in the full cycle of the procurement process.
Assist with preparing extra work billings from Daily Extra Work Reports to ensure timely payment from owner and certified payrolls are in alignment.
Provide backup for timecard approval and dispatch function to assist in absence of engineer or manager and ensure continuity of payroll and crew scheduling functions.
Prepare and run cost reports (e1 and FIS), distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness.

Benefits

paid holidays
sick leave
medical
dental
vision
life insurance
disability insurance
flexible spending plans
musculoskeletal health programs
mental wellness programs
100% of the premium is paid by Granite for eligible employees and dependents for one of the PPO medical plans
Health Savings Account (HSA) or a Flexible Spending Account (FSA)
100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately