Project Administrator - Health

HKS, Inc. • Fort Worth, TX

20h

About The Position

This role supports Project Leadership in the efficient use of the firm’s resources (people, processes and tools) and assignments, with an administrative/operational emphasis on project management and project accounting activities and communication. The Project Administrator effectively supports the firm’s values and shares responsibility for project successes on specific projects. HKS is a global firm of architects, designers, planners and advisors who create places noted for their beauty and performance. The firm has 1,600 people in 29 offices and is united by the belief that an environmental, social and governance approach to design achieves design excellence. In 2023, HKS became a carbon neutral firm. The company values honesty, diversity and inclusion, and celebrates creative thinking. In partnership with clients and collaborators, HKS crafts powerful ideas and solutions to create places that stand apart. HKS, Inc. provides reasonable accommodation in its application process for qualified individuals with disabilities.

Requirements

• Bachelor’s degree in business or related field or an equivalent combination of education and experience
• Typically with 5+ years of experience within Architecture industry
• Proficiency in MS Office Suite, including Excel, Outlook, Word, PowerPoint and Teams
• Familiarity with professional services agreements
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to support team with a diplomatic and collaborative style which puts value on relationships and collaboration
• Strong work ethic and eagerness to produce high quality, accurate results
• Ability to work independently, as well as part of a team and build professional relationships with clients
• Ability to hold sensitive information with a high level of confidentiality and integrity
• Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
• Ability to anticipate, problem solve and apply innovative solutions
• Ability to collaborate in a team environment
• Ability to effectively meet deadlines at expected quality

Nice To Haves

• Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred
• Familiarity in the functionality of Vision or ERP software preferred
• Knowledge of Salesforce and its functionality
• Either has been or will be trained in Lean Six Sigma preferred
• Experience in project management preferred, including connecting people and resources

Responsibilities

• Assists the Project Managers with initiation of HKS General Terms and Conditions and Release Forms
• Sets up and maintains the project directory of all contacts
• Assists the Project Managers with project meeting management, including scheduling, preparing and distributing agendas and meeting reports, maintaining action items log, ensuring proper file organization, and following up with team on a regular basis regarding progress
• Assists the Project Managers in maintaining project schedule and staffing within HKS’s internal project planning web-based software
• Assists the Project Managers to track the delivery of implementation documents through all phases of a project, including sharing/harvesting lessons learned and project impact
• Helps while maintaining project information in the appropriate location so all project related information is current, complete, and accessible
• Helps to coordinate project team interaction internally through scheduling and proper communication with guidance from the project manager and project architect
• Attends project meetings and staffing meetings as necessary
• Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
• Tracks permit submittals and assist in submittal process

Benefits

• HKS is an EEO/AA Employer: M/F/Disabled/Veteran
• HKS, Inc. provides reasonable accommodation in its application process for qualified individuals with disabilities.
• Pay Transparency Nondiscrimination policy statement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees