Project Administrator, Co-op

Aecon•Scarborough, ON

1d•CA$20 - CA$24•Hybrid

About The Position

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities. At Aecon, you can count on: Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all. Integrity. We lead by example, with humility and courage. Accountability. We’re passionate about delivering on our commitments. Inclusion. We provide equitable opportunities for everyone. We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! At Aecon we: Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. Believe in helping you build your career through our Aecon University and Leadership Programs. Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon. Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community! What is the Opportunity? Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future. Location: Scarborough, ON Duration: 8 months (September 2026 - May 2027)

Requirements

Working toward a degree or diploma in Engineering (Civil, Mechanical, Electrical) or a related field
Strong written and verbal communication skills
Ability to handle confidential information with discretion
Strong organizational skills and comfort multitasking in a dynamic environment
Ability to work independently and collaboratively with various project team members
Professional communication and interpersonal skills
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
Interest in construction, utilities, or project coordination
Commitment to fostering inclusion and diversity

Nice To Haves

Experience with SAP is an asset (not required)

Responsibilities

Learning, interpreting, and applying organizational policies and procedures
Tracking and reporting attendance, board allowances, and vehicle allowances for site personnel
Assisting with invoice processing and routing for appropriate approvals
Establishing accounts with local suppliers and assisting with material coordination
Supporting preparation and submission of project billing
Preparing job packages (permits, locates, materials, documentation)
Assisting with incident and accident reporting as needed
Welcoming and directing site visitors in a positive and professional manner
Maintaining organized filing systems, documentation, and project records
Performing data entry and other administrative tasks to support project teams
Supporting a fast-paced project environment with shifting priorities
Traveling to project sites as required
Help promote an inclusive environment where diverse perspectives are valued and everyone feels they belong.