Project Administrator/Accountant

Centric Construction Group•Kansas CIty, MO

2d•Onsite

About The Position

The Project Administrator provides critical accounting and administrative support to our project management team, ensuring efficient project operations and maintaining compliance with industry regulations and Centric policies. The Project Administrator collects, processes, inputs, organizes, and files documentation from internal and external stakeholders to execute a successful project.

Requirements

Minimum of 2 years of accounts payable experience, preferably within the construction industry
Ability to work in an open office environment
Proficient in navigating Gmail, Word, Excel, and document management systems
General knowledge and understanding of construction documents are required

Nice To Haves

Experience with ComputerEase and Procore software preferred
Ability to read owner contracts and extract pertinent information
Familiar with prevailing wage, certified payroll, and workforce reporting
Clear understanding of lien waivers for subcontractors and clients

Responsibilities

Set up initial budget entry and project maintenance in ComputerEase and Procore
Issue, track, and collect subcontractor contracts and purchase agreements
Utilize AIA Software to finalize client contracts
Review in detail the subcontractor’s AIA pay application, including the cover page, SOV, and materialmen list
Request proper subcontractor insurance certificates
Monitor the adherence to contract requirements and work with subcontractors to resolve issues quickly
Communicate daily with subcontractors about pay application requirements, restrictions, and revisions
Assist the project team with creating and submitting owner billings
Invoice entry, routing, and review of approved/rejected accounts payable invoices
Issue payments to subcontractors; track and collect required payment documents
Collect, track, and enter subcontractor change orders into Procore and ComputerEase
Enter pay applications into accounting software and route them to the appropriate project team for review and approval
Communicate with project teams on the status of subcontract modifications and executed documents
Maintain vendor profiles in the project management and accounting systems, including W9 certificates
Research and assist with subcontractor and vendor issues
Reconcile vendor statements
Assist the project team with requesting, reviewing, and compiling closeout documents
Review, enter, and perform weekly check runs of non-contractual invoices
General scanning and filing
Performs other miscellaneous tasks or assignments as necessary for project success