Project Administrative Assistant

HKA Enterprises Property Management • Robstown, TX

1d • Onsite

About The Position

We're looking for an organized, personable Project Administrative Assistant to provide wide-ranging administrative and project support for our Advanced Manufacturing team in Robstown, TX. You'll coordinate deliverables, process invoices, manage calendars, prepare reports and presentations, and serve as a welcoming front-line presence for a large volume of daily personnel — all in a fast-paced, collaborative environment.

Requirements

• 5+ years of administrative experience
• Advanced proficiency in MS Office Suite — Word, Excel, Outlook, PowerPoint, and Teams
• Excellent interpersonal skills and project coordination experience
• Proven ability to work well with all levels of internal management, staff, clients, and vendors
• Experience in a fast-paced work environment
• Experience greeting and checking in large volumes of personnel at a front desk or welcome center

Nice To Haves

• Bilingual in Spanish (reading and writing)
• Experience reviewing and processing documentation for orientation or training check-ins

Responsibilities

• Coordinate project deliverables, process invoices, and schedule meetings and calendar activities
• Maintain and track databases; prepare reports and PowerPoint presentations for the team
• Greet and check in a high volume of personnel daily at the welcome center/front desk
• Check in and review documentation for personnel entering orientation or training sessions
• Communicate effectively with internal staff at all levels, as well as outside clients and vendors
• Provide general administrative and project support to help meet client objectives

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed