Administrative & Project Assistant

Northeastern University•Boston, MA

8d•$23 - $32•Onsite

About The Position

The Department of Bioengineering is seeking a driven, dynamic professional to become the Administrative and Project Assistant. This person will serve as the primary point of contact for all essential matters pertaining to the Department Chair, and act as a liaison between the Chair and the College of Engineering’s executive team, department leadership team, external partners, and other stakeholders. The position is responsible for developing effective systems for managing the Chair’s administrative needs and for providing planning and oversight to ensure their time is utilized effectively to advance the priorities of the department and College. This person will also coordinate administrative tasks for the department, such as catering requests, room bookings, coordinate faculty meetings and write minutes, assist in department purchases, assist in academic support in regards to scheduling classes and support general projects. The Administrative Assistant must be able to communicate professionally and effectively on behalf of the Chair both orally and in writing. They will also be responsible for managing relations and communications with key constituents to gather and summarize important information to be presented to the Chair. In addition, they will perform a wide variety of organizational support including drafting correspondence, preparing creative and dynamic presentations, events management, and other high visibility projects across the Chairs portfolio.

Requirements

Associate’s Degree required.
Minimum of 2- 4years of progressively responsible administrative experience with an appreciation for a fast-paced environment.
Applicant must be self-motivated and can anticipate problems and demonstrate significant independent judgment.
Individual must have strong organizational, communication (both oral and written), and interpersonal skills—all with a high level of attention to detail.
Must be able to skillfully complete projects under tight deadlines.
Must be able to work with confidential information and prioritize tasks and demands.
Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility.
Strong Microsoft suite experience (i.e. PowerPoint, Excel, etc) required.

Nice To Haves

Bachelor's degree preferred.
an executive setting strongly preferred

Responsibilities

Serve as the primary point of contact for the Department Chair, managing all essential administrative needs and ensuring their time is effectively allocated toward departmental and College priorities.
Act as a liaison between the Chair and the College of Engineering's executive team, department leadership, external partners, and other key stakeholders.
Communicate professionally on behalf of the Chair — both orally and in writing — and manage constituent relations by gathering and summarizing critical information for the Chair's review.
Coordinate day-to-day administrative operations for the department, including catering requests, room bookings, faculty meeting coordination, and minute-taking.
Assist with department purchases and provide academic support such as class scheduling.
Develop and maintain effective systems to support the smooth functioning of department operations.
Support a broad portfolio of high-visibility initiatives by drafting correspondence, preparing dynamic presentations, and managing events from planning through execution.
Provide organizational support across a variety of projects within the Chair's portfolio, ensuring deliverables are completed with professionalism and attention to detail.