Project Administrative Assistant

Turner Construction•Lytle, TX

2d•Onsite

About The Position

This role involves conducting daily administrative tasks and providing comprehensive administrative support to a construction site project-based team. The position requires a high degree of detail, accuracy, and organizational skills, along with the ability to maintain confidential information and work effectively both independently and as part of a team. The ideal candidate will possess a professional, proactive, and positive attitude, with strong communication and problem-solving skills.

Requirements

High School Diploma or GED
Minimum of 5 years of relevant administrative assistant experience in construction or other related industry
High degree of detail, accuracy, and organizational skills
Ability to maintain confidential information
Ability to work with some direction and oversight, and as part of a team
Approachable, proactive, positive, and professional attitude
Professional verbal communication and written business communication skills
Able to conduct research and proofread
Exhibit active listening skills and follow through on commitments
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
Proficient computer and data entry skills
Proficient in Microsoft suite of applications
Proficient in collaborative meeting platforms
Proficient with general office equipment

Nice To Haves

College degree and/or relevant administrative skills certification
Commissioned Notary Public

Responsibilities

Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
Process day-to-day administrative items including mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, processing invoices, and ordering business cards.
Manage the project calendar, meeting schedules, and project contacts.
Process expense reports for Project Executive and/or Manager.
Set up, process, and administer project-specific tools and materials such as project calendar programs, conference rooms, and parking/access cards.
Prepare written correspondence for project staff, including memos, emails, presentations, and other project-specific documents.
Create and maintain project organizational and seating charts.
Coordinate travel reservations, business accommodations, itineraries, and agendas.
Organize project-related meetings, including agenda, schedule, and logistics, and assist with meetings by recording, transcribing, and distributing minutes.
Assist with general office inquiries from staff, clients, customers, and others, providing proactive escalation as appropriate.
Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
In collaboration with the Project Manager, establish and maintain protocols for project site visitors.
Promote a positive environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
Provide support for ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with the Information Systems (IS) team as needed.
Conduct project-specific orientation and transitions for project staff.
Maintain an organized project filing system and coordinate document retrieval schedules.
Order supplies to support project office needs.
Contribute new ideas for continuous improvement and effectiveness of the Administrative Services (AS) team within the project and share recommendations with the overall job family.
Assist with special projects and coordinate events.
Perform other activities, duties, and responsibilities as assigned.