Project Administrative Assistant

Mortenson • Rayville, LA

17h • $51,000 - $68,900

About The Position

Mortenson is seeking a Project Administrative Assistant who can interact with staff at all levels in a changing environment while remaining flexible, resourceful, proactive, efficient, professional, and discreet. The role supports a broad range of administrative and executive tasks and requires the ability to work independently or with little supervision. The assistant provides day-to-day administrative support to the project team and supports the Superintendent with equipment inventory tracking, organization, and craft worker timecard entry.

Requirements

• Minimum of 3 years of administrative experience, preferably supporting a large number of team members.
• Proficiency with computers, Microsoft Office, Excel, email and calendar systems, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong written and verbal communication skills.
• Ability to be highly organized.

Nice To Haves

• An associate’s degree in business or related administrative experience.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Handle incoming calls, provide general information, forward calls to the appropriate party, and take messages as required.
• File and maintain written records and create electronic copies for records.
• Receive, sort, and log deliveries into a computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update minutes for site meetings.
• Procure consumable materials and office supplies.
• Support the Superintendent with equipment inventory tracking and organization.
• Support the Superintendent with craft worker timecard entry.
• Provide general support to the project team with day-to-day tasks.
• Schedule, track, and log repairs and standard maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, deliveries, and new employees.
• Log applicants into the Craft Applicant Tracking Spreadsheet.

Benefits

• Medical and prescription drug plans, including vision coverage at no additional cost.
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with extensive work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed