Project Administrative Assistant

Work at HMC•San Diego, CA

5h•Hybrid

About The Position

We are looking for a detail-oriented and organized Project Administrative Assistant. Responsibilities include administrative support to construction administrators, project managers and principals throughout the course of a project. This position interacts with employees, consultants, clients, contractors, and office guests. Encourages teamwork by creating a climate where others are respected and valued. This position performs document control during all phases of a project. This position is located in our San Diego, California office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Requirements

High School Diploma with two (2) years college related courses preferred, or equivalent experience.
Minimum two (2) years general and administrative office experience.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment.
Organizational skills and ability to establish priorities, objectives, and deadlines.

Nice To Haves

Familiarity with the construction industry is desired, but not required.

Responsibilities

Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments
Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams
Responsible for all project data entry on various platforms
Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, project, or firm deadline
Participates in meetings and help follow up on actions needed
Responsible for writing and distributing meeting minutes for various projects and project managers
Plans and organizes work assignments for optimum results
Performs document control during all phases of a project, including governing agency submissions and communications, routing of RFIs, Submittals, change documents, and all correspondence between contractor and design team
Light general office duties may also be required
Assist with setting up conference rooms for meetings and coordinating with vendors