Project Administrative Assistant

APTIM • Linden, NJ

21h • $22 - $37 • Onsite

About The Position

APTIM Federal Services is currently seeking an onsite Administrative Assistant
to support our project activities at an existing environmental remediation
project in Linden, NJ. The Administrative Assistant will provide support to the
Site Supervisor, Project Quality Control Manager, and the Project Health and
Safety Lead. Tasks will include but not be limited to document control and
maintenance, procurement support, equipment tracking, project progress
documentation, and general local record keeping. The ideal candidate would have
prior experience working in a construction type environment. The successful
candidate will possess the ability to communicate clearly and confidently, both
written and verbally, to all project team members including client
representatives, government regulators, and APTIM colleagues alike. Strong
people skills with a collaborative demeanor are a must. This position will be
based at a construction site in Linden, NJ that is forecasted to last thru the
end of 2026.

Requirements

• High School Diploma required
• 3+ years of relevant administrative experience
• Proficiency in Microsoft Office Suite.
• Strong communication and customer service skills required
• Ability to work the project schedule which is 4 days/week, 10 hours/day.

Nice To Haves

• Previous experience in a construction environment is preferable.

Responsibilities

• The Administrative Assistant position with our team will be responsible for various administrative duties supporting multiple activities at our project site in Linden, NJ.
• Coordinate and direct office services, such as records maintenance, data entry, and computer spreadsheet generation.
• File and retrieve project documents, records, and reports.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Works with moderate supervision/ guidance; accountable for individual results and impact on team.
• Applies basic technical skills and knowledge to complete assigned work.
• Responds to standard requests from internal or external customers.
• Solves routine problems by following defined procedures.
• Manages own time to meet deadlines set by others.
• Works with others as part of a team

Benefits

• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 401(k) Guide [https://aptim.makeityoursource.com/getattachment/427b25cf-c3d5-43c1-97af-a3c3f474a136/APTIM-Corp-401(k)-Guide.pdf] APTIM - Helpful Documents [https://aptim.makeityoursource.com/helpful-documents]

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees