Temporary Project Administrative Assistant
About The Position
Therma, a Legence company, is seeking a Temporary Project Administrative Assistant with a passion for organization, project coordination, and driving operational excellence. This role is a great opportunity for a detail-oriented professional who thrives in a fast-paced construction environment and enjoys working alongside a dynamic team. This role is expected to last approximately six (6) months and is classified as a temporary position. While there is a possibility of conversion to a regular, full-time role based on individual performance, business conditions, and organizational needs, there is no guarantee of continued employment beyond the initial assignment. The position is located in San Jose, CA, and is a full-time onsite role.
Requirements
- 1+ years of experience in construction project administration, specializing in: RFIs, Change Orders, Submittals, O&Ms, and construction documentation.
- Proficiency in key software tools, including: Excel, Bluebeam, and Microsoft Office, Procore.
- Strong organizational and communication skills, with the ability to multi-task effectively.
- Excellent interpersonal skills to collaborate with internal teams, clients, and subcontractors.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
- Current work authorization in the U.S.; visa sponsorship is not available for this position.
Responsibilities
- Provide direct support to Project Managers and the project team, ensuring smooth operations and project success.
- Manage RFIs, Change Orders, Submittals, O&Ms, and drawings, maintaining precise documentation.
- Collaborate with internal and external stakeholders, ensuring seamless communication and coordination.
- Assist with project scheduling, tracking deadlines, and ensuring timely completion of deliverables.
- Maintain meticulous records, correspondence, and project documentation to support job site operations.
- Handle multiple tasks simultaneously and work effectively under time constraints in a fast-paced environment.
- Demonstrate exceptional attention to detail and problem-solving skills.
- Perform additional administrative duties as required to support project success.
Benefits
- 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
