Administrative Assistant-Temporary/PT

Hilton Grand Vacations•Celebration, FL

1d•Onsite

About The Position

Performs a variety of administrative support tasks and duties to assist in the day-to-day activities of the department and the members of the department. Administrative support occurs in a timely, orderly, efficient, and professional manner. Commitment and dedication to our Inspired Hospitality culture is expected to be displayed towards members, owners, guests and team members at all times.

Requirements

Minimum 2 years of receptionist and/or people service work experience
Excellent people and telephone skills, basic knowledge of office equipment, detail oriented, organized, team player, exercise good judgment
Ability to provide clerical assistance, scanning, filing, photocopying, processing, FedEx, USPS, UPS shipping and delivery
Maintain a professional appearance and attitude

Nice To Haves

2 years of college or equal experience in a business environment.
Ability to manage multiple tasks and assignments, demonstrate excellent communication and interpersonal skills,
Basic memo writing and Microsoft Office skills (i.e. Excel, Word, PowerPoint and Outlook)
Bilingual (English and Spanish preferred)

Responsibilities

Develops a general understanding of the business in order to provide administrative assistance and support.
Demonstrates excellent interpersonal communication skills and confidentiality in the handling of incoming telephone calls and correspondence.
Schedules appointments and meetings.
Updates calendar and schedules appointments for management.
Maintains an orderly office filing system.
Files, faxes, photocopies and distributes mail.
Provides administrative support to the department including confidential information.
Assists Team with travel arrangements.
Processes expenses and invoices.
Processes check requests.
Assists with memos and documents for department.
Produces and updates company organizational charts.
Assists in the arrangement of company events/activities.
Carries out any reasonable request by management of which the employee is capable of performing.
Assimilate into the Hilton Grand Vacation Company Commitment to Excellence culture through understanding, supporting and participating in all elements of Commitment to Excellence.
Demonstrate working knowledge of the service standards.
Regular attendance in conformance with the standards, which may be established by Hilton Grand Vacations Company from time to time, is essential to the successful performance of this position.
Review daily cash drops to ensure accuracy of the deposits made by the Food & Beverage department.
Assist with placing orders as needed for the Food & Beverage operations.
Provide support and assistance in conducting month end reports and procedures for the department by the deadlines outline by our corporate partners.
Provide support of accounting processes and procedures specific to the department of Food & Beverage.
Provide support and assistance of administrative duties for the Golf operations.
Perform other duties as assigned by management.