Temporary Administrative Assistant

Phillips Exeter Academy • Exeter, NH

2d

About The Position

This is a temporary 2-3 month position. The donor relations’ administrative assistant will mainly assist the staff with updating report tracking databases, coordinating mailings, preparing acknowledgements and generally keeping the operations running smoothly. The position supports the administrative work of the donor relations team, including preparing letters, and works closely with the team to continue to deliver impact reports to the endowed fund donors. The role requires a high degree of organizational skills with the ability to be flexible and multi-task with accuracy. A strict adherence to confidential policies is required.

Requirements

• Experience that demonstrates the highest personal levels of uncompromising integrity and honesty.
• Proven competency with Microsoft Office suite of products: Word, Excel, Outlook, File Explorer, etc.
• Proven administrative skills, Word Doc merges and other office work related to large mailings
• Demonstrate respect for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Academy life.
• Demonstrated ability to collaborate with teammates and clients by building trust and credibility.
• Strong interpersonal skills with ability to develop and maintain collegial relationships.
• Excellent communication (written and verbal) skills.
• A strict adherence to confidential policies is required.
• Ability to work independently and handle multiple priorities.
• Proficient in MS Office
• Willingness and ability to learn additional applications as needed.
• High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
• Ability to follow verbal and written directions, maintain a professional demeanor and restraint at all times, including stressful situations.
• Successfully complete a criminal background check (reviewed every 5 years).

Nice To Haves

• Some college or experience in a fundraising office environment

Responsibilities

• Update scholarship recipient Word docs with recipients’ names
• Upload financial aid match donor letters to donor records and fund files.
• Upload Library stew letters and file in E-fund folders
• Update speaker funds database, especially specific funds
• Organize and file docs in DR folders
• Upload all email and acknowledgement documents to donor records
• Builds content specific email lists as it relates to fund administrator memos
• Research and Update Financial Aid Fund Biographies according to guidelines
• Ensures consistency, communication and collaboration in a complex environment.
• Assists with development and framing of new Fund certificates
• Other duties and responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree