Temporary - Administrative Assistant

BKF•Portland, OR

21h•Hybrid

About The Position

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years. At BKF, you’ll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row. We're seeking a Temporary Administrative Assistant to support the Portland, Oregon office with day-to-day operational and clerical needs, five days per week. The role is expected to start at 6-8 months, with an opportunity for reevaluation based on business needs and performance. Responsibilities include general office support, coordination with internal teams, scheduling, document management, and assisting with special projects as needed. This position is ideal for a detail-oriented professional who can adapt quickly and provide reliable administrative support in a fast-paced environment.

Requirements

Background in Business Administration, Marketing, Communications, Journalism, English, or related experience
1-3 years of Administrative Assistant experience in an office or professional services environment (A/E preferred)
Strong editing, proofreading, and problem-solving skills
Ability to multitask while supporting VPs, project managers, and technical staff; interest in proposal and marketing support
Friendly, approachable team player comfortable wearing multiple hats
Strong writing and verbal communication skills with excellent organization and attention to detail
Proficient in Microsoft Office programs
Working knowledge of Adobe Creative Suite and basic graphic tools
Familiarity with project or database systems such as Deltek Vision/Vantagepoint
Proactive, resourceful, and able to manage competing deadlines
Flexible to work overtime as needed for proposals and project deadlines

Responsibilities

Administrative duties such as business letters, shipping, answering phone, filing, coordinating office events, coordinating with corporate office and making the office a pleasant fun environment
Formatting specifications, and creating contracts
Assist engineers and office staff with requested tasks
Organize catering for meetings, classes, and special events
Maintain all office and kitchen supplies inventory
Make sure conference rooms, printer room and kitchen is organize and neat at all times
Clean kitchen, fridges, & water the plants
Distribute mail and prepare all packages using On-Trac, US Mail, FedEx, UPS, etc.
Approve invoices for all office supplies
Deliver materials to client and run errands throughout the bay area on as needed basis
Maintain database of marketing materials, when needed
Help with office logistics and staff moves
Welcome new hires by rolling out the red carpet of hospitality
Assisting with the production of statements of qualifications, proposals, presentations and other marketing materials, or assist with such efforts
Working closely with principal(s) and project managers designated to assist specific marketing activities including research for potential project leads, budgets, and relationships
Gathering, formatting and maintaining accurate, up-to-date firm marketing information including staff bios, project descriptions, and other information for marketing purposes