Project Administrative Assistant

Murray Company Mechanical Contractors•Los Angeles, CA

3d•Onsite

About The Position

We are seeking a driven Administrative Assistant to facilitate the efficient operation of our Commercial division by performing a variety of clerical and administrative tasks in support of our Plumbing & HVAC/Mechanical projects. The position will be based on-site at a construction location to support one of our ongoing projects in the area. Location: Project site located in Los Angeles, CA 90015. Alternative reporting location following project closeout will be based out of our corporate headquarters in Cypress, CA 90630.

Requirements

High school diploma or equivalent.
2+ years of administrative experience, preferably in the construction industry.
Proficiency in Microsoft Office products (Outlook, Excel, etc.).
Reliable transportation for job site visits and valid CA Driver's License

Nice To Haves

Previous experience working for a mechanical contractor a plus.
Experience working with construction software tools such as Bluebeam, Procore, and MS Project a plus.
Ability to multi-task and work with multiple groups.

Responsibilities

Process and maintain a document control system for recording and tracking of all contract and subcontract related documents for current and upcoming projects.
Maintain job number log and set up folders in Project Manager Drive as well as hard copy files as jobs are assigned.
Transmit new job set up forms to appropriate parties.
Assign and maintain archive file log for all contract files.
Prepare and compile various reports and manuals as requested.
Regularly provide backup assistance at receptionist desk.
Assist with various meetings and company events.
Other duties as assigned by supervisor.