Project Administrative Assistant

Mortenson • Saint Paul, MN

20h • Onsite

About The Position

BLUvera, Mortenson’s vertically integrated manufacturing and fabrication affiliate, is currently seeking a Project Administrative Assistant who will work between our St Paul and Fridley, MN locations. This individual will have the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

Requirements

• An associate’s degree in business or related administrative experience preferred
• Qualified candidates will have a minimum of 3 years administrative experience, preferably supporting a large number of team members
• Proficiency with Microsoft Office(Word, Excel, PowerPoint), Email and Calendar systems
• Strong working knowledge of basic office equipment
• Strong communication skills both written and verbal
• Ability to be highly organized
• Approaches tasks with enthusiasm and a willingness to "jump in" wherever help is needed
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

• Prepare daily outbound deliveries. Receive, sort and log deliveries into computer database
• Responsible for procurement of consumable materials and office supplies
• Support Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• General support for the project team as needed with various day-to-day tasks
• Record and update meeting minutes for site meetings
• File and maintain written records along with creating electronic copies for records
• Schedule, track and log repairs and standard maintenance for equipment
• Provide maps and directions to any visitors, subcontractors, deliveries or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet
• Book flights, hotels, and transportation for staff as needed
• Perform clerical tasks and operate basic office equipment
• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required

Benefits

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree