Project Admin

EC Source•San Jose, CA

18h•$30 - $40

About The Position

The position requires both technical and administrative functions. It is mainly a support role providing office support for general construction and construction management projects to enable Project Manager(s) to focus on high-level matters on their assigned projects. This position interacts with various departments within the company, subcontractors, and suppliers in a liaison role.

Requirements

Ability to create and build effective working relationships with a diverse group of businesses and individuals.
Talent for providing top-notch customer service.
Excellent written and verbal communication skills.
Strong organizational skills with ability to create and maintain filing systems.
Ability to provide work products accurately and in a timely manner.
Basic bookkeeping skills in support of office and client projects.
Proficiency with Microsoft Office products.
Comfortable supporting computer equipment setup and updates

Nice To Haves

Experience in a professional services firm preferred.

Responsibilities

Supports Project Managers with bid(s)/project(s).
Tracks job labor and budget.
Organizes and compiles reports and maintain all project files.
Processes payment requests and lien waivers.
Requests and monitors certificates of insurance for subcontractors.
Prepares, edits, and/or reviews reports by gathering data and typing draft and final reports; distribute reports to appropriate personnel; file final reports.
Sets up vendor accounts, contracts, and purchase orders.
Assists in assembling progress reports for submission to the Owner.
Assists in acquiring project permits.
Other duties as assigned by Management.