Project Admin. Assistant

Globaltech, Inc.•Boca Raton, FL

5d•Onsite

About The Position

Globaltech, Inc. is seeking a motivated Project Admin. Assistant to join our team of multidiscipline design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market. This role will provide essential support to project managers and engineers, ensuring efficient project execution and smooth communication within the team and with external stakeholders.

Requirements

Proficient in Microsoft Office, specifically Excel
Attention to detail and accuracy without sacrificing efficiency is crucial
Ability to work both independently and as a team player are essential
Ability to multi-task and prioritize workload
Ability to work from 8:00 am – 5:00 pm Monday through Friday from our Boca Raton office
Ability to pass a background check and pre-hire drug test
Legally authorized to work in the US without sponsorship

Nice To Haves

Associates Degree preferred

Responsibilities

Assist project managers and engineers with scheduling meetings, maintaining calendars, setting reminders, and performing other duties to ensure efficient project execution.
Create, attend, and document internal and external meetings. Prepare and distribute agendas, take meeting minutes, and follow up on action items.
Coordinate and organize office construction meetings, ensuring the project team is updated on progress and issues.
Prepare and manage subcontracts, purchase orders, submittmits, and other project-related documents.
Provide excellent support to technical staff, office leaders, clients, vendors, and other team members, ensuring smooth communication and project operations.
Participate in coordinating production needs to support project timelines and requirements.
Assist in reviewing, verifying, and editing work produced by professional-level staff to ensure quality control and accuracy.
Assist organizing and maintaining project records, files, and correspondence, ensuring proper documentation throughout the project lifecycle.
Manage vendor's setup and certificate of insurance.
Manage and coordinate all mob and demob for all project sites (dumpsters, storage containers, and restrooms).
Other duties as assigned.