Project Accounting Technician/Biller

Aventia•Madison, NJ

56d•$25 - $35•Onsite

About The Position

The Project Accounting Technician/Biller supports transactional project accounting activities, including billing, project setup, data entry, documentation, and coordination with project managers and internal teams. This role requires accuracy, organization, and strong communication skills to help ensure project and billing information is complete, timely, and aligned with client contract requirements. The ideal candidate is detail-oriented, process-driven, comfortable working in accounting ERP systems, and able to manage competing priorities in a fast-paced, project-based environment. This is a full-time, in-office position.

Requirements

Ability to pass background check.
3+ years of experience in accounting, billing, project accounting, or financial administrative support.
High school diploma or equivalent required.
Experience working in or supporting project-based businesses is required.
Hands-on experience using accounting ERP systems is required.
Proficiency in Microsoft Excel, including basic formulas, formatting, sorting, filtering, and data review.
Ability to follow established procedures, manage competing priorities, and meet time-sensitive billing deadlines.
Strong attention to detail, accuracy, organization, and time management skills.
Strong verbal and written communication skills, with the ability to build effective working relationships with project managers and internal teams.

Nice To Haves

associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred.
architecture and engineering (A&E) industry experience is preferred.
Deltek Vision or Deltek Vantagepoint experience preferred.

Responsibilities

Assist with project setup in the accounting system, including inputting contract terms, billing methods, rate tables, and related project information.
Develop working relationships and maintain clear communication with project managers to ensure project and billing information is accurate and up to date.
Generate and submit invoices in accordance with client contracts, billing schedules, and project milestones.
Support data entry and maintenance of accurate project financial records in Deltek and other internal accounting systems.
Coordinate with project managers and internal staff to gather required documentation for billing, project initiation, and client submissions.
Monitor billing status, documentation completeness, and follow-up items to support timely invoice processing.
Review subconsultant invoices and supporting documentation for completeness before submission to accounts payable.
Maintain and update billing logs, tracking tools, and internal reports to support accurate invoice documentation and timely submissions, including uploads into client or federal invoicing portals such as WAWF (Wide Area Workflow), as applicable.
Assist in preparing audit-ready billing and project records, including organized backup documentation and related correspondence.
Provide general administrative and project accounting support to the finance and project teams, responding to internal and external requests as needed.
Support accounts receivable and collection efforts by monitoring outstanding invoices, following up on payment status, maintaining collection notes, and coordinating with project managers and clients to help resolve payment delays or invoice issues.