Project Accounting Coordinator

Aston Carter•Boca Raton, FL

11d•$25 - $29•Remote

About The Position

The Project Accounting Coordinator supports accurate timekeeping, project billing, and financial data management for project teams. This role focuses on processing timecards, supporting subcontractor billing and accruals, maintaining project data in key systems, and assisting project administrators with day-to-day operational needs. The coordinator plays an important role in ensuring data accuracy, supporting project lifecycle processes, and contributing to continuous process improvement within a collaborative, team-facing environment.

Requirements

1–3 years of experience in project administration or project support, accounting, or a related area of work.
Experience in the Architecture, Engineering, or Construction (AEC) industry, with familiarity with timecards, billing, and project lifecycle processes.
Strong proficiency in Microsoft Office, including advanced Microsoft Excel skills such as VLOOKUPs, pivot tables, and data manipulation.
Proficiency with Microsoft Outlook and Microsoft Teams for communication and coordination.
Strong organizational and multitasking abilities, with the capacity to manage multiple tasks and deadlines.
Excellent communication and collaboration skills, with comfort in a highly interactive, team-facing role.
Detail-oriented approach with a strong focus on accuracy, documentation, and process adherence.
Comfortable managing repetitive, process-driven tasks in a dynamic environment.
Experience or familiarity with project accounting, billing, invoicing, accounts receivable, and accounts payable.
Experience with data management, research, and maintaining audit-ready documentation.
Ability to support administrator functions, including calendar management and project administration tasks.
Comfort using ERP or PSA systems, including Infor or similar platforms, for project and financial data.

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business, or a related discipline is preferred.
Exposure to Infor PSA or similar professional services automation or ERP systems.
Experience working with SharePoint for document management and calendar coordination.
Familiarity with Jira or similar ticketing and issue-tracking tools.
Experience supporting payroll-related processes, including timecards and timecard adjustments.
Background in audit support, documentation control, and maintaining standard operating procedures.
A proactive, collaborative mindset with eagerness to learn and grow within a project accounting environment.

Responsibilities

Perform timecard and unit card entry and posting in a timely and accurate manner.
Manage Timecard Adjustments (TCAs), including communicating clear instructions to employees, routing approvals as needed, and maintaining complete TCA audit documentation.
Enter timecards and TCAs for employees who are on leave to ensure continuity and accuracy of records.
Support subcontractor processes, including managing required attachments and assisting with accrual tracking.
Manage the subcontractor accrual process by maintaining tracking forms, sending timely notification emails to Project Administrators, and reviewing and organizing submitted documentation for accounting teams.
Submit and track requests for new unit setups to support project and billing requirements.
Update and maintain unit cost and rate schedules to ensure accurate billing and reporting.
Set up temporary employees and consultants in PSA (Infor) and ensure their information is accurate and complete.
Conduct project hygiene reviews to confirm data accuracy, completeness, and alignment with project lifecycle processes.
Respond to and resolve Jira tickets and internal system requests related to project accounting and timekeeping.
Maintain the Project Administrator calendar on SharePoint and keep it current for team visibility.
Provide ongoing support to the Project Administrator team, assisting with day-to-day project accounting and administrative needs.
Assist in troubleshooting system and process issues, collaborating with team members to identify root causes and implement solutions.
Participate actively in calls, Microsoft Teams communication, and email correspondence to support project and accounting activities.
Contribute to miscellaneous projects and operational initiatives as needed to support broader team and organizational goals.
Contribute ideas to improve efficiency and workflow processes within project accounting and administration.
Help maintain and update standard operating procedures (SOPs) to reflect current processes and best practices.