Project Accountant

Aston Carter•Mesa, AZ

11d•$72,000 - $101,000•Onsite

About The Position

The Project Accountant will manage the financial side of large-scale commercial construction projects, typically ranging from $25 million to $40 million or more and lasting 18–24 months. The role owns project accounting from setup through financial closeout, including job costing, billing, forecasting, financial reporting, payroll administration, and subcontractor and vendor accounting. The position works closely with the Controller, Project Managers, subcontractors, vendors, and company leadership in a lean, growing construction organization, with a stated path toward future Controller-level leadership.

Requirements

At least 2 years of construction accounting or project accounting experience.
Experience within commercial construction.
Experience or strong background in job costing, project accounting, AIA and progress billing, certified payroll, union payroll, WIP reporting, forecasting, cost codes, change orders, retainage, and subcontractor accounting.
Experience managing subcontractor invoices, payments, and compliance documentation.
Knowledge of Certificates of Insurance, insurance requirements, and lien waivers.
Strong Excel skills and overall Microsoft Office proficiency.
Excellent organization, attention to detail, and communication skills.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business, or a related field.
Experience supporting construction projects in the $20 million–$100 million-plus range.
Experience with large-scale commercial or stadium projects.
Experience with Acumatica or similar construction ERP/accounting systems.
Knowledge of percentage-of-completion accounting.
Experience owning the full project accounting lifecycle from setup through closeout.
Experience in a smaller, high-growth construction environment.
Interest in advancing into a future Controller position.

Responsibilities

Manage project accounting activities from project setup through financial closeout.
Set up and maintain project budgets, cost codes, contracts, commitments, and accounting records.
Track actual and committed costs and budget-to-actual performance; review transactions for accurate coding and allocation.
Prepare job cost reports, identify cost concerns and potential overruns, reconcile project accounts, and investigate variances.
Maintain financial oversight throughout project lifecycles, typically 18–24 months.
Prepare and submit AIA billings, schedules of values, pay applications, and supporting documentation; manage the 25-day billing cycle.
Coordinate billing with completed work and forecasted progress; track retainage, change orders, pending changes, and outstanding billings.
Prepare forecasts, estimated costs to complete, projected project financial results, WIP reports, financial reviews, and profitability analyses.
Assist with final billing, collections, retainage release, project closeout, month-end and year-end close, accruals, and reconciliations.
Prepare project financial reports covering actual costs, earned revenue, projected costs, and estimated profitability.
Own weekly payroll processing; review and process employee timecards and prepare and submit certified payroll reports.
Support union payroll reporting and compliance, maintain payroll records, resolve discrepancies, and allocate payroll costs to projects and cost codes.
Review subcontractor and vendor invoices for accuracy and compliance; manage commitments, payments, retainage, and balances.
Verify subcontractor insurance compliance before payment; maintain Certificates of Insurance, lien waivers, and required documentation.
Work with subcontractors, vendors, and project teams to resolve billing and payment issues and monitor subcontractor activity.
Partner with the Controller, Project Managers, subcontractors, vendors, and leadership.
Support audits, internal reviews, and project closeout documentation; maintain organized payroll, billing, insurance, and project financial records.